People Systems Advisor - Maternity Cover

Job Description

Location/s: London or Croydon, UK
Recruiter contact: Steven Johnston

Mott MacDonald is a global engineering, management, and development consultancy with over 20,000 employees across more than 50 countries and 140+ offices.

We work across incredible global industries, delivering exciting work that is defining our future and making an important societal impact in the communities we serve. Our people power our performance – we succeed when they do. With countless opportunities to collaborate, learn, and grow, the possibilities for excellence are as varied as every individual.

Whether you want to grow as a subject matter expert or broaden your experience with roles across our international community, you’re surrounded by global specialists who want to combine their expertise and champion you to be your best. As a proudly employee-owned business, we benefit our clients, our communities, and each other, investing in creating the right space for everyone to feel empowered, included, and valued. Whatever your ambition, Mott MacDonald is where people come to be brilliant.

Overview of the role

The People Systems Lead for Talent Acquisition & Onboarding is responsible for the optimisation, governance, and continuous improvement of the systems that support the organisation’s hiring and onboarding processes, with a primary focus on SAP SuccessFactors Recruiting, Onboarding, and associated tools.

Working in partnership with the Group People Systems Manager, Talent Acquisition leadership, HR Operations, and IT, this role ensures that technology solutions effectively support the end-to-end candidate and new-starter experience. The role balances functional expertise with system capability, ensuring that processes are efficient, compliant, and aligned with the wider people systems strategy.

This role acts as the subject-matter expert for the TA/Onboarding systems landscape, supporting system enhancements, driving adoption, and contributing to the broader people technology roadmap.

Key responsibilities and duties include:

• Functional Systems Support and Subject Matter Expertise
  • Serve as the primary point of contact for all system‑related queries within Talent Acquisition and Onboarding
  • Provide expert knowledge of SuccessFactors Recruiting, Onboarding and related tools
  • Translate functional requirements into system configurations, enhancements or process changes
  • Ensure system design supports efficient, compliant and user‑friendly processes
• Continuous Improvement and Optimisation
  • Identify opportunities to streamline workflows, automate tasks and improve the candidate and new‑starter experience
  • Analyse system performance, user feedback and process pain points to recommend improvements
  • Support the Group People Systems Manager in implementing enhancements aligned with the wider talent acquisition strategy and the people systems roadmap
  • Maintain documentation, process maps and configuration records for the Talent Acquisition and Onboarding systems
• Project and Change Delivery
  • Support the delivery of system changes, upgrades and new implementations within the Talent Acquisition and Onboarding workstream
  • Participate in project planning, testing and deployment activities
  • Coordinate user acceptance testing and ensure functional teams are prepared for go‑live
  • Contribute to business cases and functional requirements for new technology investments
• Stakeholder Engagement and Collaboration
  • Work closely with Talent Acquisition, HR Operations, Hiring Managers and IT to ensure systems meet functional needs
  • Collaborate with vendors and internal technical teams to resolve issues and deliver enhancements
  • Provide clear communication on system changes, timelines and impacts to stakeholders
  • Ensure alignment with group‑wide governance, data standards and integration requirements
• Training, Adoption and Support
  • Develop and deliver training materials, guides and support resources for system users
  • Promote effective adoption of Talent Acquisition and Onboarding tools, ensuring users understand system capabilities and best practices
  • Monitor adoption metrics and user experience, escalating issues or improvement opportunities
  • Provide day‑to‑day support for system queries, troubleshooting and issue resolution
• Data Quality and Compliance
  • Monitor data accuracy and completeness within the Talent Acquisition and Onboarding systems
  • Ensure processes and system usage comply with regulatory requirements such as GDPR and right‑to‑work checks
  • Support audits, reporting and data governance activities

Candidate specification

We’re looking for a proactive and technically minded People Systems professional who can bridge the gap between Talent Acquisition processes and system functionality. The ideal candidate will bring strong analytical capability, confidence working with recruitment and onboarding technologies, and a collaborative approach to partnering with HR, IT, and operational teams.

Essential:

• Strong understanding of Talent Acquisition and Onboarding processes
• Hands-on experience with SAP SuccessFactors Recruiting and/or Onboarding modules (or similar ATS/Onboarding platforms) is beneficial
• Ability to translate functional needs into system requirements and practical solutions
• Experience supporting system changes, enhancements, or implementations
• Strong analytical skills with the ability to identify process inefficiencies and propose improvements
• Excellent communication and stakeholder-management skills
• Ability to work collaboratively across HR, IT, and operational teams

UK Immigration

Mott MacDonald Ltd. are not currently offering sponsorship to candidates under the Skilled Worker visa route in the UK. This decision is as a consequence of the changes made to the Skilled Worker route by the UK Government in April 2024. We continue to welcome applications from candidates who are eligible for alternative immigration routes in the UK, that do not require sponsorship as a Skilled Worker now or in future.

Agile working

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team, and personal commitments. We offer a hybrid working policy that embraces your well-being, flexibility, and trust.

Equality, diversity, and inclusion

We put equality, diversity, and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they can contribute.

Accessibility

We want you to perform your best at every stage in the recruitment process. If you are disabled or need any support to enable you to apply or attend an interview, please contact us at reasonable.adjustments@mottmac.com and we will talk to you about how we can support you.

We offer some fantastic benefits including:

Financial wellbeing

• We match employee pension contributions between 4.5% and 7%.
• Life assurance equal up to 4 x your basic salary, with an option to increase the level of cover to 6 x your salary.
• Our income protection scheme provides a financial benefit, as well as absence and return to work support due to long-term illness or injury.
• Flexible benefits, including increased life assurance cover, critical illness insurance, payroll saving and will writing.
• As an independently owned business we share the financial success of the business with all our colleagues in various ways including annual bonus schemes.

Employee Ownership

• Our employee ownership model means no external investors, just us, creating a culture of shared success.
• Our employees have a stake and a voice in our business, giving them a direct connection to our success through our personal and group performance bonuses.
• As your career grows, so does your stake, recognising your long-term impact and contribution.
• Your voice matters, with the opportunity to connect directly with senior leadership through formal channels to help shape our future.
• For our senior roles you will have a direct pathway towards ownership from day one.

Health and wellbeing

• Private medical insurance for all UK colleagues.
• Health cash plan to support you with every day health costs and treatments.
• Access to Peppy, providing free support from menopause experts for all UK colleagues.
• A variety of wellbeing support is available through our comprehensive wellbeing program, including access for you and your family.
• Ability to flex your salary to opt into a wide range of health benefits, many of which can be extended to your family too.

Lifestyle

• A minimum of 33-35 days holiday each year, inclusive of public holidays and dependent on level, with the ability to buy or sell leave through our flexible benefits programme.
• Holiday entitlement increased to a minimum of 35 days after 5 years’ service.
• Variety of employee saving schemes and discounts from high-street retailers.

Enhanced family and carers leave

• Enhanced family leave policies, including 26 weeks paid maternity and adoption leave, and two weeks paid paternity/partner leave.
• Our shared parental leave matches maternity leave meaning we pay up to 24 weeks at full pay.
• Up to five additional days leave are provided for those with significant caring responsibilities, two of which are paid.

Learning and development

• Primary annual professional institution subscription.
• A broad range of opportunities to enhance both technical and soft skills through mentoring, formal training, and self-development options.

Networks, communities, and social outcomes

• Join a wide range of groups including our Advanced Employee Networks which support our LGBTQ+, gender, race and ethnicity, disability, and parents/carers communities.
• Make a difference within our communities through our social outcomes.

Apply now, or for more information about our application process, click here.