Recruitment Co-ordinator - Early Careers (12 months contract)

Job Description

Recruitment/HR Co-ordinator – Early Careers

This is a contingent worker / contractor role, paid hourly for a period of 12 months.

Location: Stevenage

Dynamic (hybrid) working: You will be onsite roughly twice per week or as needed by the business with the remaining time working from home.

Security Clearance: Restrictions and/or limitations relating to nationality and/or rights to work may apply. As a minimum and after offer stage, all successful candidates will need to undergo HMG Basic Personnel Security Standard checks (BPSS), which are managed by the MBDA Personnel Security Team.

The opportunity:

We are looking for a pragmatic motivated recruitment co-ordinator to support the delivery of our Early Careers Programmes (Graduates, Apprentices, Undergraduates & Summer placements). This is an exciting fast-paced environment involving a broad range of activities, from recruitment to offering general HR advice & guidance to candidates.

What will you be doing?

You will have a brilliant opportunity to play a key role in supporting the UK Early Careers Programme (ECP) recruitment strategy and in line with the overall business requirements.

This will include;

Advertising job requisitions

Supporting HR advisors in the role review and supporting hiring managers and Early Careers Recruitment internal with uploading requisitions onto internal recruitment/HR platform (Workday/OneHR)

Assessment Centre (AC) Support (assessment centres take place

between November through to April)

• Create outlook invites for each assessment centre and cascade to the relevant hiring teams/departments.
• Liaise with departments to ensure Technical Questions are updated and ready for use for their respective assessment centres.
• Liaise with department leads and ensure sufficient assessor support for each departments Assessment Centres
• Create Assessment Centres timetable within AC platform (for both AC training sessions & official AC’s)
• Run Workday/OneHR reports to support candidates moving through application process. Make calls/email to action what is required
• Invite selected candidates through Workday/OneHR and the AC platform
• Ensure candidates with reasonable adjustments have had their timetables adjusted and are aware of the adjustments in place via a phone call/email.
• Respond and support Candidate queries and questions
• Track and monitor each assessment day you are responsible for “coordinating” incl. invited candidates/ Assessor & ECP support / outstanding actions:
• Use and update Assessment plan/action spreadsheet
• Chase candidates via a phone call, where no response has been received
• Chase and ensure all assessors have accepted invites and are “trained”. (Both Outlook & AC platform)
• Remove withdrawn candidates & invite reserve replacements (both on OneHR and AC platform)
• Update departments where candidate changes have been made
• Arrange one off interviews for departments where required
• Support candidates/assessors with technical issues
• Support Early Careers Recruitment team with issues/queries throughout AC.
• Lead a candidate groups welcome and icebreaker session
• Lead a candidate groups Team Meeting- record & upload to internal transfer file for assessors.

Post Assessment Centres and on-boarding support

• Rebook absent candidates onto the next available AC day (where required)
• Respond to candidate queries, calling candidates where possible.
• Completing UG Health & Safety forms for placement approval by University
• Distribute and collate candidate on-boarding survey responses.
• Coordinate Pre-Join events (all sites) including venue booking & support and distribute candidate communications and joining instructions
• Liaise with the departments to organise site/department tours, parking, PIT passes, Technical coordinator (TC) meeting, IT collection etc (Act as support not lead)

Recruitment/Attraction Support (may occasionally include the following)

• Organising and supporting career fairs and school, college and university led events (once booked) – possible future attendance and developing relationships
• Collate and distribute survey responses for those candidates who decline offers
• Action risk assessments and purchase orders (where required)
• Supporting branding and imagery when developing employer profiles on university hubs
• Liaising with internal outreach teams including the collation and sharing of event guidelines and instructions
• Support Recruitment Advisor with the creation and sharing of content across website, Job boards, External & Internal partners

What we are looking for from you:

• Previous experience and understanding of recruitment within a busy recruitment/HR function.
• Experience using HR / Recruitment systems
• Exposure to early careers recruitment preferred
• Ability to work at pace, under pressure and across all levels of the organisation
• Drive and dedication to succeed coupled with an enthusiasm for early careers recruitment and willing to do whatever is required.
• Excellent organisation and planning skills
• Ability to multi-task with a range of relatively complex support activities
• Ability to work autonomously with minimal supervision and manage and create own workload
• Numerate with strong problem solving, analytical and reporting skills
• Patience and courtesy to provide an initial contact point for HR queries (Early Careers)
• Excellent communication skills both written and verbal
• Monitor and prioritise workflow to achieve deadlines.
• Be a self-starter and motivated to execute this role to an excellent standard
• To have a pro-active approach and flexibility to support team and colleagues where needed
• Excellent PC skills – MS Office, SAP, Recruitment systems experience desirable

What 's in it for you?

This role will give you the autonomy to support and develop a clear recruitment plan through utilising strong networks both within MBDA as well as within industry delivering current best practice (in line with overall strategy). The breadth of the role means that no one day is the same, so it’s essential to be flexible and adaptable to whatever comes your way.

Our company: Peace is not a given, Freedom is not a given, Sovereignty is not a given

MBDA is a leading defence organisation. We are proud of the role we play in supporting the Armed Forces who protect our nations. We partner with governments to work together towards a common goal, defending our freedom.

We recognise that everyone is unique, and we encourage you to speak to us should you require any advice, support or adjustments throughout our recruitment process.

Follow us on LinkedIn (MBDA), X (@MBDA_UK), Instagram (MBDA_UK) and Glassdoor or visit our MBDA Careers website for more information.