Office & Admin Coordinator

Job Description

Office & Admin Coordinator – Oslo

About the Role:

We are looking for an organized and proactive Office & Admin Coordinator to join our team in Oslo.

In this role, you’ll ensure the smooth running of our office by managing key administrative functions and maintaining an efficient, welcoming work environment.

Key Responsibilities:

• Develop and maintain standardized processes for office and admin operations.
• Manage day-to-day administrative tasks, including managing office supplies, coordinating meetings, and handling correspondence.
• Oversee facility management, including maintenance, repairs, and security.
• Ensure that common areas and conference facilities are representative and functioning
• Ensure compliance with health, safety, and environmental regulations.
• Welcome guests, customers, and internal colleagues, ensuring a positive experience.
• Manage the phone desk/switchboard and assist other functions in the organization with various administrative tasks.
• Assist in organizing company events, such as seminars, team-building activities, parties, and workshops.
• Handle scanning and processing of all incoming/outgoing official documents.
• Manage a cost-efficient office operations with constant focus on optimizing our supplier cost base.

We are looking for:

• Proven experience in administrative / receptionist roles
• Proficiency in MS Office
• A customer-oriented mindset with excellent communication skills.
• Fluency in Norwegian and English, both spoken and written.
• A responsible, committed, and sociable individual with strong multitasking abilities.
• Ability to prioritize tasks and meet deadlines efficiently.
• You must have a driving license

We offer:

No matter your dreams and ambitions, we offer exciting career opportunities in a truly international working environment.
We make it our business to make sure that people with the right combination of experience, energy and ambition are given the opportunity to advance and develop throughout their careers.

If you are looking for a dynamic role in a supportive and engaging environment, we’d love to hear from you!

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Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing accommodationrequests@maersk.com.