Adminstration Manager

Maersk is a global leader in integrated logistics and has been industry pioneers for over a century. Through innovation and transformation, we are redefining the boundaries of possibility, continuously setting new standards for efficiency, sustainability, and excellence.

At Maersk, we believe in the power of diversity, collaboration, and continuous learning, and we work hard to ensure that the people in our organisation reflect and understand the customers we exist to serve.

With over 100,000 employees across 130 countries, we work together to shape the future of global trade and logistics.

Join us as we harness cutting-edge technologies and unlock opportunities on a global scale. Together, let’s sail towards a brighter, more sustainable future with Maersk.

What We offer:

This is an exciting career opportunity to work in a multinational, Global 500 company that makes global trade happen. You will be interacting daily with colleagues internationally, giving you the opportunity to develop your professional skills in a global environment. We provide support for you to shape your own career by achieving expertise and learning on the job.

• Gain exposure to senior leadership priorities, customer engagements and strategic business initiatives.
• Collaborate with internal and external stakeholders across different functions and locations.
• Develop your capabilities through responsibility for executive coordination, administration and cross-functional projects.
• Use Microsoft 365 tools, including Copilot, to improve coordination, reporting and administrative processes.

Reporting directly to the Managing Director for Nigeria, you will provide comprehensive administration and executive support that enables the effective delivery of business priorities. The role combines Administration Manager and Executive Assistant responsibilities, with significant emphasis on administration operations, stakeholder coordination and practical problem-solving.

You will manage complex administrative requirements, including expatriate immigration cases, and identify alternative solutions when external service providers are unable to deliver as expected. You will also ensure that the Managing Director’s time, engagements and priorities are effectively coordinated.

Key Responsibilities:

• Manage the Managing Director’s calendar, appointments, leadership meetings, customer engagements, regional reviews and competing priorities.
• Coordinate travel arrangements, visas, expatriate immigration cases, accommodation, itineraries and expense reporting, providing practical solutions when service issues arise.
• Prepare agendas, presentations, briefing documents, executive summaries and meeting materials for leadership and business reviews.
• Track business decisions, executive priorities, milestones and action items, ensuring appropriate follow-up and timely completion.
• Coordinate communication between the Managing Director, leadership team, customers, suppliers and regional stakeholders while maintaining confidentiality.
• Organise leadership meetings, town halls, customer visits, workshops, executive visits and strategic events, including all related logistics.
• Support governance, document control, budget administration, purchase requests, supplier coordination, reporting and cross-functional business initiatives.

What We Are Looking For:

• Continuous improvement mindset: We are looking for someone who brings a thoughtful improvement mindset—curious about how work gets done and motivated to make meaningful, sustainable improvements over time.
• Hold a bachelor’s degree in Business Administration, Management, Communications or a related discipline.
• Bring at least five years of experience supporting senior executives, preferably Managing Directors, Country Managers or C-suite leaders.
• Demonstrate strong administration, organisation, stakeholder management, communication and proactive problem-solving capabilities.
• Work confidently with Microsoft Office 365, including Outlook, Teams, Word, Excel, PowerPoint, SharePoint and Copilot.
• Handle sensitive information with discretion while managing multiple priorities and maintaining strong attention to detail.

Experience within a multinational organisation and a general understanding of shipping or logistics will be advantageous. Bilingual capability will also be considered an added advantage.

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing accommodationrequests@maersk.com.