Administrative Officer

Job Description

APM Terminals

At APM Terminals, a global leader in port and terminal operations, we enable global trade and drive sustainable growth. What drives us forward is a mindset of always improving — observing how work happens, identifying what creates value, and removing what gets in the way. We constantly look for smarter, simpler, and safer ways of operating. If you thrive in environments where people value learning and are committed to continuously improve daily operations, join us and be apart of our journey.

What We Can Offer

At APM Terminals, we foster a dynamic learning and training culture that empowers our employees to excel. Our commitment to improvement is driven by Lean principles, ensuring that every team member has the opportunity to develop their skills and advance their careers. Experience a diverse, multinational workplace where your operational insights directly influence how we work.

• Exposure to a structured, process‑driven operating environment focused on continuous improvement
• Opportunities to build administrative and coordination expertise in a complex terminal operation
• Collaboration with cross‑functional teams in a multinational organization

Key Responsibilities

You will be responsible for supporting the smooth day‑to‑day operations of the office through effective administrative coordination, strong stakeholder support, and adherence to company procedures. Key responsibilities include:

• Provide coordinated administrative support to staff and internal stakeholders across all functions
• Maintain efficient administrative workflows and support continuous improvement initiatives
• Manage office supplies and consumables, including inventory tracking and timely replenishment
• Coordinate meetings, internal events, trainings, and business engagements in collaboration with relevant teams
• Handle travel arrangements, accommodation, and logistics for staff and visitors
• Process invoices, monitor vendor payments, and resolve invoice or receipt‑related queries
• Liaise with Global Service Centre, security teams, drivers, and support staff to ensure seamless operations
• Support staff transportation logistics, vehicle pre‑checks, and routine maintenance coordination
• Handle correspondence and ensure timely distribution of emails and documents to relevant departments
• Prepare basic reports related to office expenses and administrative budgets
• Support compliance with internal policies related to cash disbursements, gifts, and donations
• Respond professionally to inquiries, complaints, and administrative issues, escalating where required
• Perform additional administrative duties as assigned by the Admin Manager

What We Are Looking For

We are looking for a dependable administrative professional who is detail‑oriented, well‑organized, and comfortable working in a structured operational environment.

• Continuous improvement mindset: curiosity about how work is done and willingness to improve processes over time
• Experience providing administrative or office support in a corporate or operational setting
• Strong coordination and organizational skills with attention to detail
• Ability to manage multiple tasks and priorities effectively
• Professional communication skills and ability to work with diverse stakeholders
• Basic reporting and record‑keeping capability
• Familiarity with standard office systems and tools

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Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing accommodationrequests@maersk.com.