Senior Secretarial Administrator

Job Description

Job Title: Senior Secretarial Administrator

Location: Barrow-in-Furness. (On-site)

Salary: £28,636

What you’ll be doing:

• Undertaking a range of specific secretarial and administrative duties to provide support to Senior Managers and management teams and contribute to the smooth running of the department
• Supporting and controlling diary management and meeting requirements for line manager ensuring appropriate time management to allow adequate meeting preparation
• Arranging and co-ordinating travel requirements and associated costs using Company systems, working to budget constraints and optimising use of Manager’s time
• Effectively liaising with all stakeholders to ensure a proactive response to inquiries and the exchange of information, while maintaining efficient and professional communication
• Proactively facilitating any health and safety actions in support of a compliant office environment
• Providing comprehensive support during plan-of-the-day meetings by taking detailed minutes, ensuring accurate documentation of discussions and decisions and actively participating in the meetings when required

Your skills and experiences:

• Experience in providing secretarial support to a Senior Manager, or significant experience in providing an administrative service
• Apprenticeship in Business Administration Level 3 or equivalent
• Extensive experience in minute-taking and diary management
• Proficient in MS Office, with expertise in Word and PowerPoint
• Proactive mindset with strong organisational skills

Benefits:

As well as a competitive pension scheme, BAE Systems also offers employee share plans, an extensive range of flexible discounted health, wellbeing and lifestyle benefits, including a green car scheme, private health plans and shopping discounts – you may also be eligible for an annual incentive.

The SSNA Team / BCCR Team:

This is an incredible opportunity to support the BCCR Delivery Director in a dynamic role within a newly formed, ever-evolving team. The team are at the forefront of driving changes within the shipyard, contributing to the Aukus and Dreadnought Submarine programmes, and ensuring future capabilities. Join us and be part of a team that’s shaping the future. We offer relocation support packages across all Submarines roles, subject to meeting eligibility criteria.

Why BAE Systems?

This is a place where you’ll be able to make a real difference. You’ll be part of an inclusive culture that values diversity, rewards integrity, and merit, and where you’ll be empowered to fulfil your potential. We welcome candidates from all backgrounds and particularly from sections of the community who are currently underrepresented within our industry, including women, ethnic minorities, people with disabilities and LGBTQ+ individuals. We also want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.

Closing Date: 28th March 2025

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

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