Senior Assistant Company Secretary (12 month FTC)

Job Description

Job Title: Senior Assistant Company Secretary (12 month FTC)

Location: Stirling Square, London. We offer a range of hybrid and flexible working arrangements – please speak to your recruiter about the options for this particular role

Salary: Circa £108,000 depending on experience plus executive benefits

Who we are:

Join BAE Systems and you’ll be part of something bigger. As a valued member of our global colleague network, you’ll bring your unique skills and perspectives to help pioneer progress and protect what matters most. You’ll be trusted to play your part in delivering the advanced, technology-led defence, aerospace and security solutions of tomorrow, shaping a safer future, for all of us.

From the depths of the ocean, to the far reaches of space, there’s no limit to where a career at BAE Systems could take you.

What you’ll be doing:

You’ll lead the subsidiary governance team, taking responsibility for the effective governance of the Group’s subsidiary portfolio. Acting as Company Secretary for designated subsidiaries, you’ll ensure the subsidiary governance framework is clearly communicated to all relevant stakeholders. You’ll support senior directors and officers on governance, company law, and regulatory matters, while managing board meetings, drafting proposals and resolutions, producing minutes, and submitting statutory and regulatory filings. You’ll oversee director induction programmes, governance training, and company secretarial aspects of corporate events, as well as manage the Group’s corporate structure through incorporations, strike-offs, and liquidations. Additionally, you’ll contribute to plc governance reporting and advise on Articles of Association and proposed changes for domestic and overseas subsidiaries.

Core duties:

• You’ll be a Chartered Governance Institute (CGI) qualified professional, or hold an equivalent qualification, with proven experience in a corporate secretariat function, ideally within a plc
• You’ll have in-depth knowledge of the Companies Act 2006, company secretarial practices, and ancillary regulations, including Disclosure Guidance & Transparency Rules, Listed Rules, UK Governance Code, EU Market Abuse Regulation, and Shareholder Rights Directive
• You’ll demonstrate strong leadership, effectively guiding teams, managing workloads, and supporting colleagues in achieving business objectives
• You’ll be proficient with Blueprint/GEMS and Microsoft Office, and able to advise on compliance, governance, and corporate events across subsidiaries
• You’ll lead on AGM preparation, support annual report processes, and review statutory accounts and Directors’ Reports for accuracy and compliance

The Legal Team:

This role sits within our Head Office Legal function. You will be supporting various BAE Systems key stakeholders up to board level, in a role where every day is different!

The role offers a broad range of company secretarial duties and provides the opportunity to help evolve ways of working across the team. Additionally, there are opportunities for exposure to exciting projects across our business along with a lot of scope to develop your career. The position would suit a professional individual who has proven experience dealing with senior executives.

Why BAE Systems?

Here you’ll build a career with purpose and limitless possibilities. With lifelong learning and meaningful work, this is a place where you can grow your career with confidence and be empowered to be your best. You’ll be recognised for your contribution and enjoy rewards tailored to what’s most important to you and your family, support for your financial and personal wellbeing, as well as a balanced lifestyle. In an environment embracing sustainable ways of working and with a strong sense of shared purpose, our supportive culture is a place you can feel you belong and proud of the difference you make.

A place where everyone can thrive:

We’re committed to building an inclusive workplace where everyone feels valued and supported. We know that a diversity of backgrounds, perspectives and experiences strengthens our teams and is vital to the work we do.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.

Closing Date: 26th March 2026

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

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