Project Administrator

Job Description

Job title: Project Administrator

Location: Rochester.

Salary: £30,000 – £33,000 depending on skills and experience

What you’ll be doing:

• Undertake a wide range of project administrative activities, both routine and more bespoke, to support project leadership team
• Proactively communicating in an efficient and polite manner with internal stakeholders
• Effectively responding and prioritising queries from internal and external stakeholders
• Being proactive, and reaching out to internal stakeholders where required to gather information or check on progress
• Collating data or information to produce more bespoke reports, schedules, presentations, summaries and letters as required for internal or external distribution
• Coordinating team meeting requirements including the arranging of internal and external meetings, booking meeting rooms and venues etc. Checking the arrangements are satisfactory and making improvements as required
• Routinely liaising with project leadership, in order to provide proactive updates, obtain authorisation, and escalate issues ahead of time to allow for early action

Your skills and experiences:

Essentials:

• Previous administration or personal assistant experience required
• Ability to analyse data and summarise results into a report
• Proficient in the use of Word, Excel and Powerpoint
• Excellent communication and problem solving skills

Desirable:

• Competent in the use of PowerBI
• Worked in an engineering industry

Benefits:

As well as a competitive pension scheme, BAE Systems also offers employee share plans, an extensive range of flexible discounted health, wellbeing and lifestyle benefits, including a green car scheme, private health plans and shopping discounts – you may also be eligible for an annual incentive.

Project Management Team:

This exciting opportunity is within the Electronic Systems business areas at BAE Systems, Rochester, Kent. Here at Electronic Systems, we produce commercial and defence electronics for flight and engine control, maritime controls, electronic warfare, surveillance, communications, geospatial intelligence, and power and energy management. Our programmes vary in size and complexity with values ranging from £100k’s to £10m’s with teams of up to 250 people.

Why BAE Systems?

This is a place where you’ll be able to make a real difference. You’ll be part of an inclusive culture that values diversity, rewards integrity, and merit, and where you’ll be empowered to fulfil your potential. We welcome candidates from all backgrounds and particularly from sections of the community who are currently underrepresented within our industry, including women, ethnic minorities, people with disabilities and LGBTQ+ individuals.

We also want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments.”

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.

Closing Date: 26th March 2025

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

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