Business Support Coordinator

Job Description

At BAE Systems Australia

 Do interesting work that MATTERS

 ENJOY what you do

 GROW your career

 Be YOU

We work in a thriving sector – one that puts us at the forefront of exciting and meaningful work. Every day we push boundaries to produce some of the world’s most innovative and ground breaking technology. Individually we all contribute to our success. Collectively we make the impossible possible.

Recognised for delivering projects of global and national significance that help keep Australia safe, it is our shared passion that shapes our culture, and our people that make it a great place to work.

About the OPPORTUNITY

We have an exciting opportunity to join us as a Business Support Coordinator to work within our Maritime Sustainment area for a fixed term of 12 months. Reporting to the Head of Engineering, the Business Support Coordinator serves as a strategic partner and is responsible for providing high level, efficient and professional administrative support to the business to ensure the smooth functioning of organisational operations. The purpose of this position is to lead and manage complex administrative functions, participate in business initiatives as required, and maintain effective communication with internal and external stakeholders.

We embrace flexible work arrangements at BAE Systems Australia, such as working a 9-day fortnight. This role will be based out of our Osborne Shipyard office in South Australia.

Key responsibilities will include:

• Provide high level confidential administrative support to Head of Engineering.
• Assist in forward planning to provide relevant preparation materials/ pre-brief for meetings
• Schedule and co-ordinate both internal and external meetings and conferences including minute taking, managing actions, logistics of meeting rooms, presentations, site access and catering as required
• Filing, preparation, collation and distribution of documents/correspondence
• Provide administrative support to senior leadership team
• Develop required reports in consultation with senior leadership and/or teams to consistently meet business requirements and deadlines
• Support senior leaders with critical governance systems, registers, processes and data records
• Escort and supervise within secured areas and facilitate VIP visits whilst providing professional customer service for senior leadership visitors
• Arrange travel, inclusive of flights, accommodation, transport and visit requirements in line with company policy limited to senior leadership and contingent workers within Combat Systems
• Raise purchase orders, process invoices and reconcile credit cards in line with company policy
• Assist with on-boarding activities new staff members
• Provide ad hoc business support as required
• Ensure on site stationery and consumable levels are maintained

About YOU

You’ll have:

• Excellent communication skills required, both written and verbal
• A lean in approach and be team orientated with
• Excellent time management skills and be a motivated self-starter with
• High attention to detail
• Organisational and problem-solving skills
• An ability to work and liaise effectively with internal and external stakeholders at all levels
• A flexible and can do attitude
• Computer literacy with advanced knowledge of MS Suite along with SharePoint & Oracle (desirable)
• Previous experience in a similar role
• Eligibility to obtain and maintain Australian Government Security Clearance

We believe in hiring for potential, we know that some candidate hesitate if they don’t tick all the boxes. If this role interests you, but you don’t meet all the criteria, we still encourage you to apply.

About US

You will be joining a workplace that truly cares about your wellbeing.

Our people are diverse and we value the variety of perspectives this brings, we know that a culture that is inclusive and fosters a sense of belonging is a place we can all make the most of our unique talents and be our best.

As Australia’s largest defence company in a rapidly growing sector, you will be connected into a global team and encouraged to explore where your career might take you whether that is a traditional career path or squiggly one, there are infinite possibilities for you at BAE Systems Australia.

BAE Systems recognises the sacrifices of those who have served our Nation and their families. We support our veteran community through our internal veteran network (VetNet Australia) and strong charitable partnerships, internal offerings including reserve service leave, a Veteran Mentoring Program and other exclusive offerings available through our strategic partners.

We welcome applicants from all people regardless of sex, gender identity, race, ethnicity, disability, pregnancy, age, or other lived experience; and strongly encourage applications from Aboriginal and Torres Strait Islander people for all positions.

We are proud to be recognised as an employer of choice for women by WORK180.

Awarded the 2024 Quarter 1 Benchmarcx Triple R- Excellence In Candidate Experience Certification. As a member of the Circle Back Initiative we commit to respond to every applicant.

To learn more about our competitive employee benefits, flexibility, other employment opportunities and what to expect from our recruitment process please visit: www.baesystemscareers.com.au

Clearances

As a Defence security clearance is required for this role, applicants must be Australian citizens and either possess or be eligible to obtain and maintain appropriate clearances. Further information regarding security clearances