Business Services Administrator

Job Description

Brilliant people trusted to do brilliant things

Mott MacDonald is a vibrant and forward-thinking engineering, management, and development consultancy. Working together as a global team we plan, design, deliver and maintain the transport, energy, water, buildings, and wider infrastructure that is integral to people’s daily lives. We value excellence in every dimension of our business and continuously seek opportunities to improve what we do and how we do it.

We employ brilliant people who combine their diverse skills and experiences to achieve brilliant things. Whether you want to specialise or broaden your experience, you'll be supported by global specialists eager to share their expertise. With numerous opportunities to learn and grow, the possibilities are as diverse as our people. Working as a connected global team, we deliver impactful projects that shape the future.

Your Opportunity

We are seeking a Part time Business Service Administrator (4 days per week) to join the Corporate Services team in Adelaide. You will play a critical role in assisting our team, covering administrative tasks, project coordination, and team management. In return we can offer you a career where you are a core member of the team and where we will support you to develop your skills further.

You will have the opportunity to involve in:

• Team Support: Onboarding new members, greeting visitors and clients to the office, coordinating forums and presentations, and maintaining organizational charts and distribution lists, travel, expenses, presentations, and events coordination
• Timesheets Administration: Troubleshooting, driving weekly completion, running finance reports, clearing errors, and making necessary adjustments.
• Expenses Management: Completing expense claims, acting as the Connect Business Expense Champion, and checking expenses against guidelines.
• CV Administration: Assisting new starters with CV creation, tracking updates, proofreading, formatting, and maintaining staff CV records.

About You

• Good numerical and computer skills, MS Office Suite
• An understanding and adherence to strict information and security confidentiality
• Ability to deliver consistently high levels of customer service
• Displays a commitment to excellence and a high level of attention to detail
• Ability to multi-task with excellent time management skills
• Excellent verbal and written communication skills
• Effective management of outside service provision

Culture & Benefits

Mott MacDonald celebrates diversity and inclusion, offering a supportive work environment that values work-life balance, diversity, inclusion, and equity. We welcome diverse applicants, including First Nations People, people with disabilities, members of the LGBTQIA+ community, and people of all genders, neurodiversity, cultural backgrounds, age groups, and those with intersectional identities.

Employee ownership

• Our employee ownership model means no external investors, just us, creating a culture of shared success.
• Our employees have a stake and a voice in our business, giving them a direct connection to our success through our personal and group performance bonuses.
• As your career grows, so does your stake, recognising your long-term impact and contribution.
• Your voice matters, with the opportunity to connect directly with senior leadership through formal channels to help shape our future.

Our benefits package is designed to enhance your experience:

• Agile working environment, supporting our people to work flexibly
• Discretionary Group and Personal Performance Bonuses for eligible employees
• Employee resource groups including the Inclusive Network for Women, Corporate Social Responsibility and more
• Annual Health Checks and ongoing professional development

You’ve got this!

We endorse a diverse and inclusive workplace, and look to provide suitable opportunities for employees including the opportunity for part time and job shared roles where possible. If you are interested in this role and looking for a part time permanent opportunity, please apply!

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