Business Administrator (FTC)

Job Description

Job Title: Business Administrator (12-month FTC)

Location: Scotstoun/Govan, Glasgow. We offer a range of hybrid and flexible working arrangements – please speak to your recruiter about the options for this particular role.

Salary: Up to £33,000 depending on skills and experience

What you’ll be doing:

• Supporting the smooth running of the SHIELD toolset and conducting daily assurance checks to ensure accuracy and cross reference with associated information detail
• Running reports, producing metrics and sharing key information to relevant stakeholders
• Effectively prioritise and respond to tasks, gather information, check on progress and support enquiries
• Communicating with the wider team and key stakeholders to ensure accuracy of information, progress and effective maintenance is achieved
• Organising files (physical or electronic), in a structured, user friendly and secure way
• Supporting the wider team where required for administration support enabling a smooth running office and reporting requirements delivered, on time
• Ensuring confidentiality is maintained through all aspects of role

Your skills and experiences:

Essential:

• Excellent Excel skills and the ability to extract and collate data and producing bespoke reports
• Organisation of time and workload management skills, with the ability to make recommendations about ways to improve efficiency or effectiveness
• Excellent communication (written and verbal), with experience of using digital communication tools
• Ability to problem solve and to use judgement and experience

Desirable:

• Experience of setting up meetings, preparing agendas and resources
• Good standard of general education, administration qualifications and/or equivalent experience

Benefits:

As well as a competitive pension scheme, BAE Systems also offers employee share plans, an extensive range of flexible discounted health, wellbeing and lifestyle benefits, including a green car scheme, private health plans and shopping discounts – you may also be eligible for an annual incentive.

The SHE team:

By joining our team, you will be involved in ensuring business-wide compliance through critical database maintenance and system oversight. Reporting to the Safety Manager, this important role offers valuable knowledge and exposure. The SHE team provides essential support in Safety, Health & Environment, making you a key player in driving business performance. Engage with stakeholders, create reports, and maintain information while contributing to our governance and assurance framework.

Why BAE Systems?

This is a place where you’ll be able to make a real difference. You’ll be part of an inclusive culture that values diversity, rewards integrity, and merit, and where you’ll be empowered to fulfil your potential. We welcome candidates from all backgrounds and particularly from sections of the community who are currently underrepresented within our industry, including women, ethnic minorities, people with disabilities and LGBTQ+ individuals. We also want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.

Closing Date: 26th March 2025 – Interviews for this position will take place week commencing 31st March.

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

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