Site Admin Executive

Job Description

APM Terminals

Maersk is a global leader in integrated logistics and have been industry pioneers for over a century. Through innovation and transformation we are redefining the boundaries of possibility, continuously setting new standards for efficiency, sustainability, and excellence. At Maersk, we believe in the power of diversity, collaboration, and continuous learning and we work hard to ensure that the people in our organization reflect and understand the customers we exist to serve. With over 100,000 employees across 130 countries, we work together to shape the future of global trade and logistics. Join us as we harness cutting-edge technologies and unlock opportunities on a global scale. Together, let's sail towards a brighter, more sustainable future with Maersk.

The Site Admin Executive will be responsible for managing administrative and HR-related activities at the site, with a strong focus on handling third-party workforce lifecycle, compliance monitoring, and vendor coordination.

1. Workforce & HR Operations

• Manage end-to-end lifecycle of blue-collar / third-party employees

• Handle a workforce size of approximately 1,200–1,500 employees

• Coordinate with vendors providing manpower

• Ensure proper documentation and onboarding processes are followed

2. Compliance Management

• Monitor statutory and internal compliance related to third-party employees

• Ensure all required documents, checks, and validations are in place

• Oversee compliance activities (execution may be vendor-driven, but monitoring is mandatory)

• Perform daily, weekly, and monthly compliance tracking

3. Vendor & Third-Party Management

• Liaise with third-party vendors for manpower and services

• Ensure vendors adhere to compliance and documentation standards

• Track and validate vendor deliverables

4. Billing & Facility Administration

• Handle bill processing for canteen, facility management, and other services

• Support basic facility management activities (training will be provided if needed)

5. Reporting & Documentation

• Maintain reports using Excel (basic to intermediate level)

• Track workforce data, compliance records, and billing information

• Prepare periodic reports as required

What We Offer:

Impact: Be part of a team that directly contributes to global operations.

Opportunity: Unlock professional and personal growth through diverse career pathways.

Innovation: Work with a team that embraces technology and continuous improvement.

Global Exposure: Collaborate across geographies and cultures.

Work-Life Balance: Flexible working arrangements to support your well-being.

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing accommodationrequests@maersk.com.