Office & Leadership Operations Partner

Job Description:

We are looking for an Office & Leadership Operations Partner to join our Airbus GBS in Lisbon!

Responsibilities - your mission

As the Office & Leadership Operations Partner, you will act as a strategic partner to the Airbus GBS Leadership Team, driving operational efficiency and managing critical external relationships. While your primary focus is streamlining the daily operations, communications, and strategic missions of Senior Management, you will also serve as a vital on-site liaison for employee engagement and facilities coordination.

1. Executive Operations & Stakeholder Management

• Calendar & Workflow Optimization: Proactively manage and optimize calendars, schedules, and task prioritization for the Managing Director and leadership team.
  
• High-Level Event & Travel Logistics: Oversee end-to-end planning for strategic meetings, leadership events, and complex international travel, including efficient expense management.
  
• Strategic Correspondence: Serve as the primary interface for incoming/outgoing communications; analyze, prioritize, and route emails, letters, and critical documentation.
  
• External Relations Coordination: Act as the central point of contact and liaison for high-profile external stakeholders, including embassies, corporate partners, and government entities (e.g., Secretary of State).
  

2. Site Operations & Facilities Liaison

• On-Site Leadership Liaison: Act as the primary on-site representative for the Lisbon office, bridging the gap between local employees and the remote Facilities Manager to address day-to-day workplace needs.
  
• Performance & SLA Oversight: Monitor the performance of the Facilities Management provider, ensuring vendor services (cleaning, maintenance, etc.) strictly adhere to agreed Service Level Agreements (SLAs). Serve as the first line of on-site escalation.
  
• Supply Chain & Inventory Control: Manage office inventory and supply chains; oversee procurement, verify deliveries, and maintain strong supplier relationships.
  

3. Information Management & Office Governance

• Data Privacy & Confidentiality: Safeguard highly sensitive and confidential business information, ensuring strict compliance with document security and encryption protocols.
  
• Information Architecture: Maintain, structure, and organize digital and physical records to ensure seamless accessibility and data integrity for the management team.
  
• Workplace Readiness: Supervise meeting room ecosystems, ensuring scheduling, advanced tech setup, and hospitality requirements are perfectly prepared for executive sessions.
  

Based in Airbus GBS Lisbon, the jobholder will actively contribute to the success of the new entity in order to make it a real differentiator for Airbus Group efficiency.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company:
Airbus Portugal SA

Employment Type:
Permanent
-------

Experience Level:
Professional

Job Family:
Administration / Documentation

By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.
Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to emsom@airbus.com .

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.