Administrative Assistant

Job Description

Airbus is committed to providing reasonable accommodations as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or an accommodation to complete your application, please contact us at USCareers@airbus.com

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Job Description:

Airbus Commercial Aircraft is looking for an Administrative Assistant to join our Sales, Marketing and Contracts team based in Herndon, Virginia.

As an Administrative Assistant at Airbus Commercial Aircraft, you are the engine that keeps our Sales, Marketing, and Contracts team moving forward. You won't just manage calendars; you will be the coordinator of the high-stakes environment where global aerospace deals are made. From orchestrating complex international workshops to supporting multi-million dollar customer proposals, your organizational mastery ensures that our leaders can focus on what they do best: shaping the future of flight..

Meet The Team:

From building to servicing the next generation of aerospace, our team focuses on quality, productivity and efficiency. We ensure the highest quality of care and safety is built into each aircraft we assemble and maintain. Our team members make it happen.

Your Working Environment:

The Washington, D.C. metro area is home to multiple Airbus offices: In our nation’s capital you will find the Airbus Experience Center, a collection of interactive, multimedia exhibitions highlighting the extensive role the company plays in the aviation, aerospace and defense industries in the U.S. and around the world. The D.C. area is also home to our regional corporate headquarters - located adjacent to Washington Dulles International Airport (IAD) - it makes flying in a breeze!

How We Care for You:

• Financial Rewards: Competitive base salary, incentive compensation which may include profit sharing schemes, retirement savings plan and the ability to participate in an Employee Stock Ownership Plan (“ESOP”)
• Work/Life Balance: Paid time off including personal time, holidays and a generous paid parental leave program.
• Health & Welfare: Comprehensive insurance coverage including medical (traditional and high-deductible health plans), prescription, dental, vision, life, disability, Employee Assistance Plan (“EAP”) and other supplemental benefit coverages.
• Individual Development: Upskilling and development opportunities through our global Leadership University, including unlimited access to 10,000+ e-learning courses focusing on ways to develop your employability, certifications, career path as well as the opportunity to participate in accelerated development programmes and both national and international mobility

Your Challenges:

• Coordinate meetings, events, weblive logistics, team boosters, workshops, and associated communications
  
• Manage duties associated with travel & expense, phones, and IT & Facilities
  
• Update & maintain team travel and vacation team calendars
  
• Cascade information, announcements, and process updates
  
• Manage agendas, mail, and distribution lists
  
• Assist team with coordinating campaigns and proposals
  
• Assist team with supporting customer requests as appropriate
  
• Assist team with consistent application of E&C guidelines
  
• Create PO requisitions and goods receipts using Click n’ Buy tool
  
• Promote positive work environment and monitor team morale
  
• Promote initiatives to reduce environmental footprint (reduction of printing, plastic, waste)
  
• Other duties as assigned
  

Your Boarding Pass:

• Associates degree or equivalent experience
  
• Minimum 3+ years experience in administrative support roles servicing multiple and dynamic teams
  
• Excellent communication and interpersonal skills
  
• Ability to remain organized, handle and prioritize multiple tasks and projects simultaneously
  
• Demonstrated problem solving abilities
  
• Ability to work in a team environment while being a dynamic, innovative and creative individual contributor
  
• Proficiency in GSuite applications
  
• Must be fluent in English, both written and verbal
  
• Project Management skills
  
• Authorized to work in the US
  

Physical Requirements:

• Onsite or remote: In-office locations a minimum of 3 days per week, may vary week to week(post-probationary period)
  
• Vision: Ability to see and read computer screens and other electronic equipment with screens, able to read documents, reports.
  
• Hearing: Daily able to hear to participate in conversations in person and via teleconference or phone.
  
• Speaking: Daily able to speak in conversations and meetings, deliver information and participate in communications.
  
• Equipment Operation: daily use of personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors.
  
• Carrying: Daily able to carry documents, tools, drawings, electronic equipment up to 10lbs.
  
• Sitting: Daily able to sit for long periods of time in meetings, working on a computer.
  
• Standing: Daily able to stand for discussions in offices or on a production floor.
  
• Travel: able to travel independently and at short notice to support team events.
  
• Walking : Daily able to walk through office and production areas including uneven surfaces.
  
• Personal Protective Equipment required: If visiting a factory - Required PPE includes, but is not limited to, Safety Shoes, Safety Glasses, Hearing Protection, Respirators/Masks, and/or Protective Gloves as required by site and/or customer site
  

Take your career to a new level and apply online now!

A full job description will be provided to candidates who progress to the interview stage or any candidate upon request.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company:
Airbus Americas, Inc.

Employment Type:
US - Direct Hire

Experience Level:
Professional

Remote Type:
Flexible

Job Family:
Sales, Marketing & Commercial Contracts
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Job Posting End Date: 01.10.2026

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Airbus provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. In addition to federal law requirements, Airbus complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, demotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits and training. Airbus expressly prohibits any form of workplace harassment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. As a matter of policy, Airbus does not sponsor visas for US positions unless specified. Only applicants with current work authorization will be considered. Airbus does not offer tenured or guaranteed employment. Employment with Airbus is at will, meaning either the company or the employee can terminate the employment relationship at any time, with or without cause, with or without notice. Airbus reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.

By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.
Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to emsom@airbus.com .