Workplace Manager

Job Description

Company Description

Working at The Adaptavist Group

The Adaptavist Group is a global family of companies with a common goal. We combine the best of teamwork, technology, and processes, helping all kinds of businesses be better today and tomorrow.

We are experts at delivering enterprise software, tailored solutions, and quality services across some of the world’s most trusted technology ecosystems, including Atlassian, AWS, Slack, GitLab, monday.com and Aha!

We make change happen. From anywhere.

What we offer you

We offer a very generous holiday (PTO) allowance, trusting you to take vacation time that suits your personal life, alongside flexible working hours that empower you to work when it best fits you and your team. We provide MacBooks to all employees and additional support for fully remote workers to set up their home offices.

Our exceptional Time Away Policy includes 26 weeks of fully paid leave for birthing parents, 13 weeks for non-birthing parents, and extended leave for adoption, IVF, surrogacy, elective egg freezing, and women's health needs such as menopause, menstruation, endometriosis, and PCOS.

Our trusting, flexible, remote-first way of working means that work can fit around your life, rather than your life fitting around work.

Read our full list of benefits

Job Description

About the role

As our Workplace Manager, you will ensure the smooth running of The Adaptavist Group’s offices across multiple sites across the UK and help drive the culture and feel of the office. These locations include London, Norwich and Leamington Spa.

You'll need the confidence to undertake administrative tasks and coordinate office activities, events, and operations to ensure compliance with company policies and provide your colleagues with adequate support to work efficiently.

As our UK Workplace Manager, you'll oversee our London office in Shoreditch. We're looking for someone to be experienced in prioritising, demonstrating initiative, and working with minimal supervision. They will be self-motivated and trustworthy, and, where necessary, will line-manage/supervise Office Managers, Office Coordinators, and Office Cleaners.

What you'll be doing

• Oversee operations across a core TAG location, as well as provide oversight across other offices in the same region

• Ensure the smooth running of the office on a day-to-day basis

• Be the first point of contact for visitors to the office

• Liaise with staff, suppliers and clients

• Implement and maintain procedures/office administrative systems

• Coordinate meetings and any catering or refreshments

• Coordinate any office events and any catering or refreshments

• Keep track of office supplies and place orders when necessary

• Keep a detailed record of spend, overheads and anticipated costs for the office

• Manage agendas / appointments, etc., for the team where needed

• Manage phone calls and correspondence (e-mail, letters, packages, etc.)

• Assist colleagues whenever necessary

• Ad-hoc administrative projects, including assisting with the initial set up, furnishing of interiors and logistics of the new office space and research for future office spaces to rent or buy on behalf of The Adaptavist Group

• Report on attendance and use initiative to encourage staff to increase office attendance.

Qualifications

What we're looking for

• Proven experience as a Workplace Manager, Office Manager, or relevant role

• Familiarity with office management procedures and basic accounting principles

• Knowledge of Google Suite and office management software, particularly with Google Sheets or Microsoft Excel

• Self-starter, independent thinker - able to work autonomously

• Personable, helpful, professional, kind, and honest attitude

• Time management and personal organisational skills

• Comfortable working collaboratively, both face-to-face and through online tools such as Zoom, Microsoft Teams, Slack, Skype, etc

• Strong organisational skills and interpersonal skills

• Creative approach to solving problems

A couple of nice things to have

• Experience within a fast-paced, fast-growth Tech start-up environment

• Fluent in English and one of our regional office location languages (Greek, German, Croatian, Spanish, etc)

Additional Information

Not ticking every box? That’s totally okay! Studies show that women and people of colour might hesitate to apply unless they meet every single requirement. At TAG, we’re dedicated to creating a diverse and welcoming team. If you’re passionate about this role and keen to learn and grow with us, we encourage you to apply, even if you don’t have everything that's listed just yet.

Drop us your application, we’d love to hear from you!

What to expect

We have published some support on Interviewing with The Adaptavist Group to try to alleviate any pre-interview anxieties, here you’ll find information to help you prepare and ace an interview at TAG.

You can read them here

Equal opportunities for everyone

At The Adaptavist Group, we are committed to promoting a diverse and inclusive community and believe this positively impacts both the creation of our innovative products and our delivery of bespoke solutions to our global customers and our own unique culture. We encourage all qualified applicants, regardless of age, disability, race, sexual orientation, religion or belief, sex, gender identity, pregnancy and maternity, marriage, and civil partnership status.

Recruitment fraud notice

We are aware of recruitment scams where individuals or organisations may falsely claim to represent us. We take this seriously and are committed to protecting candidates throughout our hiring process.

We will never ask for any form of payment, fees, or financial commitment at any stage of recruitment, including applications, interviews, onboarding, or equipment provision.

Most of our recruitment communications are sent from our system, SmartRecruiters, and may come from addresses such as @smartrecruiters.com. All our emails are signed off by The Talent Team @ The Adaptavist Group.

If you are ever unsure about the authenticity of a message or job offer, please verify it via our official careers channels before responding.