Office Manager - English Speaker, Part-Time role, 15 hours per week

Job Description

Company Description

Working at The Adaptavist Group

The Adaptavist Group is a global family of companies with a common goal. We combine the best of teamwork, technology, and processes, helping all kinds of businesses be better today and tomorrow.

We are experts at delivering enterprise software, tailored solutions, and quality services across some of the world’s most trusted technology ecosystems, including Atlassian, AWS, Slack, GitLab, monday.com and Aha!

We make change happen. From anywhere.

What we offer you

We offer a very generous holiday (PTO) allowance, trusting you to take vacation time that suits your personal life, alongside flexible working hours that empower you to work when it best fits you and your team. We provide MacBooks to all employees and additional support for fully remote workers to set up their home offices.

Our exceptional Time Away Policy includes 26 weeks of fully paid leave for birthing parents, 13 weeks for non-birthing parents, and extended leave for adoption, IVF, surrogacy, elective egg freezing, and women's health needs such as menopause, menstruation, endometriosis, and PCOS.

Our trusting, flexible, remote-first way of working means that work can fit around your life, rather than your life fitting around work.

Read our full list of benefits

Job Description

About the role

We’re looking for a part-time Office Manager to support our team in Ukraine.

The Office Manager will be responsible for ensuring the smooth running of office management activities for our Ukraine office. This includes coordinating office logistics, managing communication with suppliers and vendors, supporting local office administration, and helping maintain a well-organised and efficient workplace.

The role will also support other business support functions, including team activities, office event planning, employee-related local administration and Ukraine-specific processes.

What you'll be doing

• Maintain local documentation, records and administrative processes in an accurate and organised way.

• Support the setup and ongoing maintenance of military records in Ukraine, in line with local legal requirements.

• Coordinate with internal teams, including People, Talent, and IT, as well as external providers and local authorities where required.

• Help ensure the Ukraine office remains organised, efficient and supportive for employees.

Qualifications

What we're looking for

• Experience in office administration, office management, coordination, HR administration or a similar role.

• Intermediate or higher level of English, both written and spoken, with fluent Ukrainian.

• Strong problem-solving, organisational and communication skills, with excellent attention to detail and a structured approach to work.

• Ability to collaborate effectively with local and global teams.

• Confidence using Google Docs/Sheets, Slack and similar workplace tools.

• Availability to work 15 hours per week, including regular office presence on Fridays.

Desirable

• Experience working in a global organisation.

• Experience supporting HR, People Operations or employee administration.

• Familiarity with Jira and Confluence.

• Experience organising office events or employee engagement activities.

What we offer you

• Unlimited holidays

• Enhanced parental leave

• Sport and Health Budget

• L&D budget

• English language lessons budget

• Streaming service subscription

• Calm subscription

• Volunteer Days

• Donation matching

Additional Information

Not ticking every box? That’s totally okay! Studies show that women and people of colour might hesitate to apply unless they meet every single requirement. At Adaptavist, part of TAG, we’re dedicated to creating a diverse and welcoming team. If you’re passionate about this role and keen to learn and grow with us, we encourage you to apply, even if you don’t have everything that's listed just yet.

Drop us your application, we’d love to hear from you!

What to expect

We have published some support on Interviewing with us to try to alleviate any pre-interview anxieties, here you’ll find information to help you prepare and ace an interview at TAG.

You can read them here

Equal opportunities for everyone

At The Adaptavist Group, we are committed to promoting a diverse and inclusive community and believe this positively impacts both the creation of our innovative products and our delivery of bespoke solutions to our global customers and our own unique culture. We encourage all qualified applicants, regardless of age, disability, race, sexual orientation, religion or belief, sex, gender identity, pregnancy and maternity, marriage, and civil partnership status.

Recruitment fraud notice

We are aware of recruitment scams where individuals or organisations may falsely claim to represent us. We take this seriously and are committed to protecting candidates throughout our hiring process.

We will never ask for any form of payment, fees, or financial commitment at any stage of recruitment, including applications, interviews, onboarding, or equipment provision.

Most of our recruitment communications are sent from our system, SmartRecruiters, and may come from addresses such as @smartrecruiters.com. All our emails are signed off by The Talent Team @ The Adaptavist Group.

If you are ever unsure about the authenticity of a message or job offer, please verify it via our official careers channels before responding.