Executive Assistant to the CMO

Job Description

Company Description

Working at The Adaptavist Group

The Adaptavist Group is a global family of companies with a common goal. We combine the best of teamwork, technology, and processes, helping all kinds of businesses be better today and tomorrow.

We are experts at delivering enterprise software, tailored solutions, and quality services across some of the world’s most trusted technology ecosystems, including Atlassian, AWS, Slack, GitLab, monday.com and Aha!

We make change happen. From anywhere.

What we offer you

We offer a very generous holiday (PTO) allowance, trusting you to take vacation time that suits your personal life, alongside flexible working hours that empower you to work when it best fits you and your team. We provide MacBooks to all employees and additional support for fully remote workers to set up their home offices.

Our exceptional Time Away Policy includes 26 weeks of fully paid leave for birthing parents, 13 weeks for non-birthing parents, and extended leave for adoption, IVF, surrogacy, elective egg freezing, and women's health needs such as menopause, menstruation, endometriosis, and PCOS.

Our trusting, flexible, remote-first way of working means that work can fit around your life, rather than your life fitting around work.

Read our full list of benefits

Job Description

About the role

We are seeking an experienced, highly organised and strategically minded Executive Assistant to provide comprehensive support to the Chief Marketing Officer (CMO) of The Adaptavist Group. The Executive Assistant will play a key role in helping the business grow, acting as a force multiplier for the CMO and global marketing function.

The role will involve general administration and operational duties, as well as supporting the Executive by being the ‘eyes and ears’ of the CMO across the business, proactively ensuring continuous momentum is achieved by identifying gaps, anticipating challenges and bridging them - freeing the CMO to focus on managing their areas of the business on a day-to-day basis. The role will involve daily challenges that will require creative and collaborative solutions, working with various stakeholders internally and externally at all levels.

What you'll be doing

Administrative Support: Provide high-level administrative support to the CMO, including calendar management, email correspondence, preparing agendas, writing minutes, attending meetings, and document preparation.

Communication: Act as a high-calibre liaison between the CMO and internal/external stakeholders, ensuring effective communication and relationships as well as follow-up on tasks and projects. Able to act as a proxy for the CMO in meetings, contributing to discussions with authority and ensuring alignment to the CMO’s vision.

CMO Support: Provide end-to-end support across the marketing function, with a strong understanding of brand, growth, performance, content, communications, PR, and creative workflows. Proactively identifies potential operational gaps and 'blind spots' within the CMO’s office, often resolving issues independently before they require executive intervention.

Executive, Agency & Brand Support: Assist the CMO with high-quality briefing and presentation materials, including drafting and managing creative or agency briefs, and building polished decks for executive, board, and all-hands forums. Act as a confident point of contact with agencies and internal stakeholders, maintaining brand consistency, tone of voice, and momentum by proactively chasing actions and driving projects forward.

Travel Coordination: Arrange complex international travel itineraries, accommodations, and logistics for the CMO’s business trips across EMEA and North America.

Expense Management: Handle expense reporting and reimbursement processes accurately and efficiently.

Stakeholder Management: Build strong relationships with the current executive team to ensure harmonious working relationships and maintain visibility to The Adaptavist Group employees and external partners as the primary point of contact for Executives.

Ensuring Accountability: Identifies the limits of acceptable risk, aligning with the achievement of desired results. Maintains a cost-effective balance of controls and risk-taking to ensure effective and efficient operation within budget.

Qualifications

What we're looking for

• Comfortable use and good knowledge of Apple Mac and business/office software tools (Word, Excel, PowerPoint), Google Sheets/Docs, Trello, Slack, etc

• Excellent planning and organisational skills

• Strong commercial understanding of marketing functions, brand, growth, performance, content, comms, PR, and creative workflows

• Campaign coordination, tracking timelines, approvals, and dependencies across campaigns and launches

• Agency interaction, confident liaising with creative, media, PR, or digital agencies

• Marketing calendar management: maintaining visibility of launches, campaigns, and key milestones

• Deck and presentation support, building and polishing slides for exec, board, or all-hands updates

• Brand awareness: understands tone of voice and brand consistency when drafting or reviewing materials

• Project coordination mindset: able to chase actions, manage approvals, and keep things moving

• Stakeholder management at all levels

• A creative approach to problem-solving

• High degree of emotional intelligence and professional integrity - able to handle sensitive situations, balancing the need for absolute discretion and confidentiality with the courage to do what’s right for the organisation

• Ability to work well under pressure and prioritise workload proactively

• Display a high degree of resilience in an environment which is constantly changing

A few nice-to-haves

• Experience with Jira and Confluence is desirable but not necessary

• Basic marketing metrics awareness: familiarity with KPIs like CAC, ROI, funnel stages, reach, engagement (not ownership, just fluency)

• Basic CRM or marketing tools

Additional Information

Not ticking every box? That’s totally okay! Studies show that women and people of colour might hesitate to apply unless they meet every single requirement. At TAG, we’re dedicated to creating a diverse and welcoming team. If you’re passionate about this role and keen to learn and grow with us, we encourage you to apply, even if you don’t have everything that's listed just yet.

Drop us your application, we’d love to hear from you!

What to expect

We have published some support on Interviewing with The Adaptavist Group to try to alleviate any pre-interview anxieties, here you’ll find information to help you prepare and ace an interview at TAG.

You can read them here

Equal opportunities for everyone

At The Adaptavist Group, we are committed to promoting a diverse and inclusive community and believe this positively impacts both the creation of our innovative products and our delivery of bespoke solutions to our global customers and our own unique culture. We encourage all qualified applicants, regardless of age, disability, race, sexual orientation, religion or belief, sex, gender identity, pregnancy and maternity, marriage, and civil partnership status. From our family-friendly policies to our flexible work environment we offer a range of benefits and policies in order to support staff from all different backgrounds. If you have any questions, please do ask us.

Check out our WORK180 page

Check out our Flexa page

We look forward to your application!