SMSystem administrator BA Customers & Solutions

Job Description

Company Description

Vattenfall is one of Europe’s largest producers and retailers of electricity and heat. Our main markets are Sweden, Germany, the Netherlands, Denmark, and the UK. The Vattenfall Group has approximately 21 000 employees. We have been electrifying industries, powering homes and transforming life through innovation for more than 100 years. We now want to enable a fossil free future and driving the transition to a sustainable energy system.

Job Description

Do you want to contribute your knowledge and skills to help our organization enhance its security posture? Would you like to work with colleagues from various security disciplines in an English-speaking team and support our business units across multiple regions?

We are looking for a motivated and proactive Security Management System (SMS) administrator for the BA Customers & Solutions Security & Resilience team!

The SMS administrator is responsible for managing libraries, planning meetings, handling registrations of incidents and findings, and managing the timely compilation of periodic security reports. This role supports the Security & Resilience team with administrative tasks to manage the Security Management System (SMS). The administrator ensures accurate record-keeping and facilitates communication within the security organization.

Your main tasks:

• Manage the security & resilience document libraries and Sharepoint sites.
• Maintain the security & resilience planning on BA-level and follow-up on open actions and tasks assigned to the team.
• Maintain access rights to resources and supporting systems.
• Manage collection of input data and coordinate timeliness compilation of periodic security reports.
• Coordinate formal security meetings on BA-level and manage minutes for some of these meetings.
• Support organisation of formal security & resilience audits (coordinate planning, bookings, resources etc) and trainings.
• Support and coordinate security communication and awareness activities.
• Record keeping (e.g. proper registration of non-conformities, incidents, findings etc).

Possible worklocations:

• Solna, Sweden
• Amsterdam
• Berlin
• Hamburg

Qualifications

To succeed as SMS administrator, you should have:

• At least 1 year of experience in an administrative or assistant role.
• Experience as coordinator, working independently or in a team
• Digital skills and preferably experience with working in MS Word, Excel, PowerPoint, MS Planner, Teams and SharePoint
• Planning and writing skills
• Fluent in English (both written and oral).
• Willing to travel occasionally.
• Knowledge or experience in the area of security is an advantage.

You are reliable and organised. Also you like to structure, coordinate and organise. Teamwork is natural for you. You take initiative, responsibility, and work methodically to support the team in reaching their goals. You are not afraid to remind people of tasks while remaining positive and constructive. You do not need to have knowledge about Security, but you should be eager to learn about Security & Resilience.

Additional Information

At Vattenfall we are convinced that diversity contributes to build a more profitable and attractive company and we strive to be good role model regarding diversity. Vattenfall works actively for all employees to have the same opportunities and rights regardless of gender, ethnicity, age, transgender identity or expression, religion or other belief, disability or sexual orientation. Read more about this and other benefits here: Working at Vattenfall - Vattenfall

Location: One of our main locations in Sweden, Netherlands or Germany.

We welcome your application in English no later than May 21st, 2025, via the application button at this page. We kindly request that you do not send applications by any means other than via our website. Selection and interviews may be held during the application period, please do not wait until the last day before sending in your application.

For more information about the role you are welcome to contact hiring managers Martin Beumer (martin.beumer@vattenfall.nl) or Eva Zeise (eva.zeise@vattenfall.nl). For more information about the recruitment process you are welcome to contact recruiter, Maryana Halushko (maryana.halushko@vattenfall.de).

Since Vattenfall is part of the Swedish critical infrastructure many of our positions are security classed. If this position is security classed the final candidate can be subject to a security vetting process, according to the Swedish legislation.

We look forward to your application!