Transport Fleet Clerk

We have a fantastic opportunity to join our Hatfield Distribution Centre in our Transport Department as a Transport Fleet Administrator. Our Regional Distribution centres supply our 198 cash and carry sites with all their products including Fresh, Frozen and Ambient stock.

The Fleet Admin Clerk provides efficient administrative support to the fleet and transport function, ensuring vehicle records, compliance documentation, and operational data are accurate, up to date, and readily available. The role supports the safe, legal, and cost‑effective operation of the company’s vehicle fleet.

Hours of work are Monday to Friday, 37.50 per week. This role may require occasional flexibility to meet operational demands. Duties may evolve to meet business needs.

Please note that all candidates will have to undertake a drug and alcohol test as part of the pre-employment tests.

Fleet & Compliance Administration

• Maintain accurate records for all fleet vehicles, including MOTs, tax, insurance, servicing, inspections, and repairs
• Monitor and track vehicle compliance deadlines, ensuring documentation is completed and filed on time
• Support daily/weekly vehicle checks and defect reporting processes

Maintenance & Repairs

• Log vehicle defects, breakdowns, and maintenance requests
• Liaise with workshops, suppliers, and dealerships to schedule repairs and servicing
• Process maintenance paperwork and job sheets accurately

General Administration

• Handle fleet‑related queries from drivers, managers, and external suppliers
• Input data accurately into fleet management systems and spreadsheets
• File and archive paperwork in line with company GDPR and data retention policies
• Support audits, inspections, and internal compliance checks
• Provide general administrative support to the transport and operations team

Health & Safety

• Comply with company health & safety policies and procedures
• Promote safe working practices within the fleet operation

Essential

• Previous administrative experience (fleet, transport, or logistics desirable)
• Strong attention to detail and high levels of accuracy
• Good organisational skills with the ability to manage multiple deadlines
• Confident user of Microsoft Office (Excel, Word, Outlook)
• Clear written and verbal communication skills

Personal Attributes

• Well organised and methodical
• Able to work independently and as part of a team
• Proactive problem‑solver
• Calm under pressure and able to prioritise workload
• Professional and confidential in handling sensitive information

Desirable

• Experience working with fleet management systems
• Knowledge of vehicle compliance (MOT, servicing, inspections)
• Understanding of transport or logistics operations

Booker is the UK's leading food & drink wholesaler. We are privileged to serve independent retailers, caterers and small businesses, from locations across the country. We operate over 190 cash and carry branches, 8 distribution centres, 5 Best Food Logistics sites, as well as 6 support centre locations across the UK.

Diversity, Equity and Inclusion (DE&I) at Booker means that whoever you are and whatever your background, we always want you to feel represented and that you can be yourself at work. In short, we’re a place where Everyone’s Welcome.

We know life looks a little different for each of us. That’s why at Booker and Best, we always welcome conversations about flexible working. Some people are at the start of their careers; some want the freedom to do the things they love. Others are going through life-changing moments like becoming a carer, nearing retirement, adapting to parenthood, or something else. So, talk to us throughout your application about how we may be able to support you.

We’re proud that Booker is a Disability Confident Committed Leader and we’re committed to providing a fully inclusive and accessible recruitment process. For further information on the accessibility support you can expect, please contact recruitment@bookergroup.com

Please note

We can only accept candidates over the age of 18 if the role requires working before 6:15 am or after 9:45 pm or involves working in areas such as the warehouse, beers, wines & spirits, and driving roles.

On the occasions where we have high volumes of applicants, some roles may close earlier than the advertised end date in order for us to manage all of the applicants appropriately. We will only be able to offer individual feedback to those candidates who attend an interview.

*Booker Group is part of Tesco plc, however, is operated separately from the core Tesco business and as such the benefits offered will be different from those offered at Tesco*

For more information about us please visit www.bookergroupjobs.co.uk