Executive Assistant

Job Description

We help the world run better

At SAP, we enable you to bring out your best. Our company culture is focused on collaboration and a shared passion to help the world run better. How? We focus every day on building the foundation for tomorrow and creating a workplace that embraces differences, values flexibility, and is aligned to our purpose-driven and future-focused work. We offer a highly collaborative, caring team environment with a strong focus on learning and development, recognition for your individual contributions, and a variety of benefit options for you to choose from.

What you`ll do:

The Executive Assistant role is part of the team supporting the Generative AI Foundations group within the AI Product and Engineering organization

Expectations and Tasks:

• Managing calendar / scheduling and coordinating meetings for the VP of Generative AI & Foundation Models , including all logistical preparations (e.g., booking of sufficient meeting rooms) with foresight
• Monitoring actions and manage reminders independently
• Managing internal and external correspondence with high profession
• Co-ordination of travel arrangements, including organizational preparation and follow up like booking of travel expenses
• Booking meeting rooms / venues for the team
• Managing Workflows and monitoring items like vacation requests, purchase orders, internal orders, distribution lists, inventory etc.
• Perform and monitor purchase activities (e.g. office material, business cards, 3rd Party purchasing), including master data creation and administration, creation of shopping carts, reporting and tracking on purchase orders
• Updating materials including PowerPoint and excel spreadsheets for meetings and presentations
• Manage shared drives and communities
• Supporting the entire team with knowledge sharing, administrative guidance, community building and best practice sharing

What you bring:

We are looking for an outstanding individual with exceptional organizational skills to join our team.

• Several years of experience in assistance to management
• Proven record of excellent organizational and communication skills (in Product Engineering is a big plus)
• High level of flexibility, self-motivated, proactive, independent working attitude and excellent team player
• High impact interpersonal, networking and communication skills, comfortable to work on all hierarchy levels of the organization, act self-confidently with top management executives
• Ability to multi-task and deliver highest quality work under time constraints and in complex environment, demonstrate creativity in solving upcoming problems
• Highest level of customer-centricity, integrity and confidentiality
• Excellent knowledge in MS office applications
• Fluency in written and spoken English (to review/prepare documents/e-mails in both languages)

We win with inclusion

SAP’s culture of inclusion, focus on health and well-being, and flexible working models help ensure that everyone – regardless of background – feels included and can run at their best. At SAP, we believe we are made stronger by the unique capabilities and qualities that each person brings to our company, and we invest in our employees to inspire confidence and help everyone realize their full potential. We ultimately believe in unleashing all talent and creating a better world.

SAP is committed to the values of Equal Employment Opportunity and provides accessibility accommodations to applicants with physical and/or mental disabilities. If you are interested in applying for employment with SAP and are in need of accommodation or special assistance to navigate our website or to complete your application, please send an e-mail with your request to Recruiting Operations Team: Careers@sap.com.

For SAP employees: Only permanent roles are eligible for the SAP Employee Referral Program, according to the eligibility rules set in the SAP Referral Policy. Specific conditions may apply for roles in Vocational Training.

Qualified applicants will receive consideration for employment without regard to their age, race, religion, national origin, ethnicity, gender (including pregnancy, childbirth, et al), sexual orientation, gender identity or expression, protected veteran status, or disability, in compliance with applicable federal, state, and local legal requirements.

Compensation Range Transparency: SAP believes the value of pay transparency contributes towards an honest and supportive culture and is a significant step toward demonstrating SAP’s commitment to pay equity. SAP provides the annualized compensation range inclusive of base salary and variable incentive target for the career level applicable to the posted role. The targeted combined range for this position is 73,800 - 164,400 USD. The actual amount to be offered to the successful candidate will be within that range, dependent upon the key aspects of each case which may include education, skills, experience, scope of the role, location, etc. as determined through the selection process. Any SAP variable incentive includes a targeted dollar amount and any actual payout amount is dependent on company and personal performance. Please reference this link for a summary of SAP benefits and eligibility requirements: SAP North America Benefits.

Requisition ID: 432587 | Work Area:Administration | Expected Travel: 0 - 10% | Career Status: Professional | Employment Type: Regular Full Time | Additional Locations: #LI-Hybrid