Business Services Administrator

Job Description

Business Services Administrator – 12-Month Fixed Term Contract

Be part of something meaningful
At Mott MacDonald NZ, we’re more than an engineering, management, and development consultancy — we’re a purpose-driven collective of thinkers, doers, and change-makers. As a wholly independent, employee-owned company, we empower our people to lead with integrity, collaborate with heart, and innovate with impact.

We’re proud to work alongside high-profile clients across Aotearoa, delivering solutions that shape a better future. Our culture is built on trust, inclusion, and care — and we’re excited to welcome a Business Services Administrator who shares our values and is ready to grow with us.

Your opportunity to thrive
This newly created role is your chance to take ownership, bring fresh ideas, and make a real difference. You’ll be a key part of our supportive and collaborative Business Services team, helping to keep our vibrant Auckland office running smoothly while contributing to national initiatives.

We celebrate achievements, promote teamwork, and value every voice. Here, your growth matters — and your wellbeing is a priority.

What you’ll do

• Coordinate staff events, meetings, and office activities
• Manage office supplies, catering, and sundries
• Maintain noticeboards and internal communications
• Liaise with cleaners, contractors, and property managers
• Assist with onboarding and induction of new team members
• Champion a welcoming, inclusive, and well-organised workplace

What you’ll bring

• Previous administrative experience and a proactive mindset
• Strong organisational skills and attention to detail
• Excellent communication and relationship-building abilities
• Proficiency in Microsoft Office and sound record-keeping practices
• A collaborative spirit and a passion for making things better

Why Mott MacDonald NZ?
We believe in creating spaces of belonging, where everyone feels seen, heard, and valued. Our commitment to Equality, Diversity, and Inclusion is woven into everything we do.

Our Benefits

• Up to 5% employer KiwiSaver contribution
• Agile working arrangements
• Competitive salary, as well as Discretionary Group and Personal Performance Bonuses for eligible employees
• Life, personal accident & salary continuance insurance
• Option to purchase additional annual leave
• Social events, team outings & community engagement
• Coaching, mentoring & career development pathways

Let’s build a better future together
If you’re ready to be part of a team that cares deeply, works collaboratively, and drives positive change — we’d love to hear from you.

You’ve got this.

Equality, diversity and inclusion

We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

Agile working

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team and personal commitments. We embrace agility, flexibility and trust.