Bid Coordinator

Job Description

Mott MacDonald is a global engineering, management, and development consultancy committed to delivering impactful work that shapes the future.

We are a team of over 20,000 experts working across the world in more than 50 countries.
We are proud to be part of an ever-changing global industry, delivering transformative work that’s defining our future. It’s our people who power that performance. As an employee-owned business, we invest in creating a space for everyone to feel safe and valued and empowered with the right tools and support.

Whether you want to pursue excellence in your specialism or broaden your experience with flexible roles across our business, you’ll be connected to a community of global experts championing you to be your best. Join us and shape your story with Mott MacDonald, where everyone has the opportunity to be brilliant.

Job Title: BID Coordinator
Location: Bangalore

About the Business Unit
Global Delivery Services Centre (GDSC) is a high-impact business unit within Mott MacDonald, dedicated to enhancing project delivery across our global operations.

As part of GDSC, you’ll join a team that champions excellence in both technical and digital disciplines, supporting projects at every stage of the lifecycle—from concept to completion. We work to international design standards and regulations, ensuring our contributions meet the highest benchmarks of quality and innovation.

At GDSC, you’ll be empowered to collaborate across borders, grow your expertise, and make a meaningful impact on infrastructure and development projects that shape communities worldwide.

Job Description :
Bidding is a very reactive discipline, which means we have to quickly adapt to what is being asked of us from both our clients and our internal stakeholders. You will need to be flexible in taking on different tasks every day and not be phased by last minute changes and tight deadlines.
Every tender or proposal we complete creates a new team of different people. Therefore, we need someone who can communicate effectively, develop an ability to follow high-level strategy conversations about bidding, and be comfortable supporting the rest of our team in managing a timely bid process.

Your responsibilities will include:

• Understanding our processes and supporting the bid team to follow them.

• Organizing kick-off meetings, maintain the bid book and driving the tender process from receipt to submission
• Implementing document version control, maintaining templates, and updating the proposal content library
• Producing non-technical content, coordinating graphics/layout, and assembling final documents.
• Manage CVs and tailor for each opportunity
• Developing and coordinating bid programmes, including scheduling meetings, managing invitations and attendance
• Compiling company information to support pre-qualification questionnaire submissions
• Providing support to the bid managers/writers by liaising with appropriate departments and specialists to obtain relevant information/details to allow written solutions to be developed
• Assisting in the production of best in class bid quality answers, CVs and evidence
• Proof-reading and checking bid documents
• Formatting bid responses, including graphic design and layout

Candidate Specification:
You will have an exceptional eye for detail, be extremely organised and have very good written English skills.

Essential:
• Highest level of attention to detail
• Excellent writing skills - with a specific focus on attention to detail and ability to review text for spelling and grammar
• Excellent communication skills
• Excellent organisational skills
• Experience of supporting bid creation and tender submissions for international and UK markets.
• Able to actively participate in proposal meetings as well as providing appropriate challenge around the implementation of the internal bidding processes
• Flexible attitude to undertake a wide range of tasks
• Good team-working skills and the ability to function effectively in a small team with individual responsibilities and collective goals

Preferable (not essential):
• APMP membership or certification (desirable)
• Experience in bid preparation / bid management / business development
• Experience in bid management and response processes, such as Shipley
• Professional services or construction background

Flexible working
At Mott MacDonald, we support our staff to create work-life balance which works for them and welcome candidates looking for career flexibility. We are open to discussing flexible working at interview stage.

Our benefits package is designed to enhance your experience:

• Agile working
• Critical illness and compassionate leave
• Paternity Leave
• Group term life insurance, and Group medical insurance coverage
• Career mobility options
• Short and Long-term global employment opportunities
• Global collaboration and knowledge sharing