< Back to search

Mott MacDonald • Glasgow, United Kingdom

HR Shared Services Administrator

2 days/week at home

A little flex time – We’re happy to talk flexible working and how we can support your responsibilities beyond the workplace. We offer a range of options depending on your role, so please discuss this with your recruiter.

Apply now

Job Description

Mott MacDonald

Position location: Glasgow, United Kingdom
Recruiter contact: Steven Johnston

Permenant Full Time position

We’re a global engineering, management, and development consultancy. Our purpose is to improve society by considering social outcomes in everything we do, relentlessly focusing on excellence and digital innovation, transforming our clients’ businesses, our communities and employee opportunities.

A fundamental part of this is respecting each person’s differences and striving to meet their needs.

We are proud to be a one of Glassdoor’s top employers to work for in the UK, as well as being recognised as a Top Inclusive Company in the UK.

Our values: Progress, Respect, Integrity, Drive, Excellence.

About the business unit
Mott MacDonald’s support services are the driving force behind our organisation enabling us to run efficiently and effectively. The team works collaboratively to offer specialist advice, best practice and technology to all areas of our business specifically designed for our global reach.

Overview of role
The HR Shared Services Administrator will be based in our Glasgow city centre office, however will be required to travel to our Preston/Manchester office for business needs (training, team meetings etc). We do not expect this to be more than once every couple of months.

Our office location offers ample opportunity to work alongside other members of our HR community which naturally will maximise your exposure to HR. As part of the HR Shared Services team, you will have exposure to the full scope of an employee’s lifecycle. We are looking to fill this role quickly therefore encourage early applications as interviews will commence as soon as possible. This is an excellent opportunity to take your first step into our HR team at Mott MacDonald.


  • Case Management through the Mott MacDonald MyHR system
  • Cases will include requests such as: reference requests, contractual changes, maternity, paternity, shared parental, resignations, new starter, probation etc
  • To gain knowledge and understanding of the processes within the HRSS team
  • To answer calls into the HRSS team in a timely manner
  • To become familiar with the requests that come through to the HRSS inbox and gain an understanding of how to process
  • Processing accurate information within multiple HR systems
  • Reporting – to complete actions required for monthly / ad-hoc reports such as audit reports, payroll reports, starters/leavers, long service awards
  • Provide support when requested for other ad-hoc tasks/projects
  • Monthly 1-2-1s through Connect People
  • Candidate Specification
  • Strong administration background
  • Customer experience
  • Working in a process driven environment
  • Experience of Microsoft packages: teams, excel, word etc
  • GDPR knowledge and understanding of data privacy
  • Experience in using Service Now/ handling a busy inbox

Candidate Specification

  • Strong administration background
  • Customer experience
  • Working in a process driven environment
  • Experience of Microsoft packages: teams, excel, word etc
  • GDPR knowledge and understanding of data privacy
  • Experience in using Service Now/ handling a busy inbox

Agile working

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team and personal commitments. We embrace agility, flexibility and trust.

Equality, diversity and inclusion

We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

Company benefits

Open to part-time employees
Adoption leave – 26 weeks full pay
Open to part time work for some roles
Buddy scheme
Flexible working week
Enhanced sick pay
Dental coverage
Compassionate leave
Health assessment
Eye Care Support – Eyecare vouchers
Private GP service – Private Medical care for all UK staff
Season ticket loan
Theme park discounts
Religious celebration leave
Buy or sell annual leave
Accrued annual leave
Caregiver Leave
Enhanced maternity leave – 26 weeks
Enhanced paternity leave – 2 weeks
Shared parental leave – We match up to 24 weeks full pay
Pregnancy loss leave
Tax-free childcare
In office yoga classes
Cycle to work scheme
Faith rooms
Salary sacrifice
Life assurance
Annual pay rises
Pension match/increase
Life insurance
Annual bonus
Income protection
Employee discounts
Professional subscriptions – We pay for your primary professional annual subscription
Lunch and learns
Employee assistance programme
L&D budget
Teambuilding days
More information needed
More information needed
More information needed
Work-life balance
More information needed
Role modelling
More information needed
More information needed

Working at Mott MacDonald

Company employees

18,000 worldwide

Gender diversity (male:female)


Office locations

UK Wide; London, Croydon, Birmingham, Derby, Altrincham, Manchester, Whitehaven, Newcastle, Middlesbrough, Durham, Bristol, Southampton, Reading, Cambridge, Peterborough, Brighton, Norwich, Glasgow, Edinburgh, Aberdeen, Inverness, Cardiff, Newport, Exeter, Leicester, Leeds, Skipton, York

Hiring Countries

United Kingdom

Other jobs you might like