Vendor Master Data Analyst

Job Description

What you'll bring to the team

Vendor Master Data Analyst

Location: Basingstoke

Hours: 37.5 hours a week

Contract: Permanent - Salaried

The Vendor Master Data Analyst plays a critical role in maintaining the integrity, accuracy, and compliance of supplier data within the Purchase-to-Pay (P2P) function. This role is responsible for creating, updating, and governing vendor records in accordance with company policies and regulatory requirements. The Analyst ensures that supplier information is accurate, consistent, and supports efficient invoice processing, payment execution, and overall P2P effectiveness. Collaboration with internal teams and external suppliers is key to resolving data issues and continuously improving master data processes.

Responsibilities:

• Create, maintain, and update vendor master records in line with global standards and internal controls.
• Validate supplier documentation to ensure compliance with legal, tax, and company policy requirements.
• Monitor vendor lifecycle (onboarding, amendments, deactivation) to maintain data integrity.
• Ensure adherence to internal controls, audit requirements, and vendor master data processes.
• Perform periodic vendor data reviews to eliminate duplicates, inactive accounts, or incomplete records.
• Support statutory and tax compliance checks (e.g., VAT, W-9, bank validation).
• Partner with Procurement, Accounts Payable, and Treasury to ensure smooth vendor onboarding and data accuracy.
• Respond to supplier and internal stakeholder queries regarding vendor set-up, changes, and compliance.
• Support reconciliations between vendor master records and transactional data to ensure consistency.
• Identify and implement improvements in vendor master processes for greater efficiency and control.
• Support system upgrades, integrations, and enhancements related to vendor master data.
• Assist with Invoice Processing: Support the end‑to‑end processing of supplier invoices, ensuring accuracy, timely entry, and compliance with internal controls.
• Perform Statement Reconciliations: Reconcile supplier statements against internal records to identify discrepancies, resolve outstanding items, and maintain up‑to‑date account accuracy.

Qualifications & Experience

• 1–2 years of experience in Vendor Master Data Management, Accounts Payable, or Procurement.
• Knowledge of financial controls, compliance standards, and supplier onboarding processes.
• Proficiency in ERP/P2P systems (e.g., NetSuite, Coupa) and Microsoft Office.
• Understanding of regulatory requirements such as VAT, W-9, and banking compliance.

Benefits

• ‘Enjoy the Ride’ Merlin Annual Passes - 6 in total per year, 1 for you, plus 5 to gift to loved ones!
• Merlin Magic Pass - 20 free tickets for you, your family and friends to enjoy all our Merlin Attractions across the world rising to 40 after a year’s service
• 28 days holiday (including bank holidays)
• Company bonus
• Private pension scheme
• 40% discount online off LEGO
• 25% discount in our on-site retail shops and restaurants
• Ongoing training and development opportunities
• Plus, many more…

If you have any questions or if you require any assistance, because of a disability or medical condition, please contact us by email at Recruitment@Merlinentertainments.biz and one of the team will get back to you as soon as possible.

Pay Range

Competitive