Export Contract Officer

Job Description

The UK Export Contract Management Team are looking for an ambitious project officer to provide project and contract administrative support to the delivery of a challenging portfolio of export contracts.

Salary: Circa £45,000 depending on experience

Dynamic (hybrid) working: 2-3 days per week on-site due to workload classification

Security Clearance: British Citizen or a Dual UK national with British citizenship

Restrictions and/or limitations relating to nationality and/or rights to work may apply. As a minimum and after offer stage, all successful candidates will need to undergo HMG Basic Personnel Security Standard checks (BPSS), which are managed by the MBDA Personnel Security Team.

What we can offer you:

• Company bonus: Up to £2,500 (based on company performance and will vary year to year)

• Pension: maximum total (employer and employee) contribution of up to 14%

• Overtime: opportunity for paid overtime

• Flexi Leave: Up to 15 additional days

• Flexible working: We welcome applicants who are looking for flexible working arrangements

• Enhanced parental leave: offers up to 26 weeks for maternity, adoption and shared parental leave -enhancements are available for paternity leave, neonatal leave and fertility testing and treatments

• Facilities: Fantastic site facilities including subsidised meals, free car parking and much more…

The opportunity:

The UK Export Contract Management Team are looking for an ambitious project officer to provide project and contract administrative support to the delivery of a challenging portfolio of export contracts. This is an ideal opportunity to work across all MBDA directorates and functions as well as international customers.

You will:

• Lead a team of Export Contract Officers. Responsible for the management and direct support to all operational and functional aspects of the team.

• Ensure the continual training and development of your team members.

• Support the MBDA Export Contract Managers with the commercial execution of Export Contracts.

• Organisation and preparation of Customer facing meetings in the UK and at customer sites including post contract kick-off, progress and acceptance meetings;

• Engage with Customers for routine administrative aspects, specifically document definition and coordination for delivery and payment as well as letters of credit, bank guarantees and transportation;

• Lead, prep and coordinate with key stakeholders within MBDA for customer deliveries in close liaison with Shipping, Security and Export Control functions. Responsible for ensuring all shipping documentation is completed as required to successfully deliver against customer contracts.

• Coordinate internally and externally during customer facing Factory Acceptance Tests at MBDA sites for a variety of MBDA products as well as assisting loading procedures at departure ports and during Customers' acceptance in the concerned country;

• Support Project Export Control Facilitators in the provision of information pertaining to export licence condition fulfilment, and completion of the export license tools;

• Interface with MBDA national companies to ensure coordination

• Support MBDA Export Contract Managers in taking ownership of the coordination of key internal and external events, governance, contract administration, reporting and meetings.

• Lead on administrative matters to ensure accurate control and tracking of contractual delivery performance

What we’re looking for from you:

• You have proven management experience and are passionate about supporting and developing people.

• You are motivated by an interesting and diverse work content with an openness to experiencing and embracing different international cultures;

• You have proven experience in leading a team in managing administrative activities associated with contract execution and delivery, with exposure to international Customers;

• Effective interpersonal and communications skills, including an open, confident and clear communication style;

• A high degree of self-motivation with the ability to work both independently and as part of a team;

• Practical relationship management to maintain and grow our relationships with customers and industrial partners as well as with internal teams;

• Previous experience of working functions such as finance, customer support, export control, project management, quality, and shipping;

Our company: Peace is not a given, Freedom is not a given, Sovereignty is not a given

MBDA is a leading defence organisation. We are proud of the role we play in supporting the Armed Forces who protect our nations. We partner with governments to work together towards a common goal, defending our freedom.

We are proud of our employee-led networks, examples include: Gender Equality, Pride, Menopause Matters, Parents and Carers, Armed Forces, Ethnic Diversity, Neurodiversity, Disability and more…

We recognise that everyone is unique, and we encourage you to speak to us should you require any advice, support or adjustments throughout our recruitment process.

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