Senior Project Document Controller

Job Description

APM Terminals

LOCATION: Chittagong, Bangladesh (Project-Based Assignment)

This role is site-based and will be required for the full duration of the Laldia Container Terminal project timeline.

Job Title : Senior Project Document Controller

Business Unit: APM Terminals - Laldia

Function: Project Execution – BIM

Reports to: Project Controls Lead

About APM Terminals (APMT)

APM Terminals is a global port and terminal operator and a division of A.P. Moller–Maersk. With operations across major trade lanes worldwide, APM Terminals delivers safe, efficient, and sustainable terminal operations and infrastructure development.

About Laldia Container Terminal

The Laldia Container Terminal is a strategic greenfield port development project in Bangladesh aimed at enhancing national container handling capacity and global trade connectivity.

Purpose of the Role

The Senior Document Controller supports the Project Controls Lead and project team by delivering robust document management and control services across all phases of the project lifecycle.

Principal Responsibilities:

Document Control & Management:

• Lead with the Project Controls Dept the preparation of a project specific Document Management Plan following the APMT Standard Guidance documents.
• Manage document controller assistant(s) and clerk(s) if any.
• Copy, scan and file documents in physical (when required) and electronic document management system (EDMS, i.e. PMWeb, SharePoint, Aconex etc).
• Be a PMWeb superuser & document control owner.
• Check documentation and correspondence ready for issue for accuracy in the process and numbering and edit document, when/if required.
• Review and update relevant documents related to the project as required (e.g. document control management plan and workflows).
• Create project specific templates for use where beneficial.
• Retrieve files as requested by team.
• Manage the flow of documentation within the organization.
• Maintain confidentiality around sensitive information and terms of agreements and contracts.
• Prepare ad-hoc reports on projects as needed.
• Implement and maintain document control procedures in accordance with project requirements.
• Review documents for accuracy, completeness, and compliance with naming conventions and version control.
• Maintain up-to-date records & generate regular reports on document status, outstanding reviews and overdue submissions
• Coordinate with project managers, engineers, consultants and subcontractors to ensure timely submission and approval of documents.
• Act as the point of contact for document control queries and provide training/support to project team members on EDMS platforms.
• Assist in the setup of project folders, templates and metadata fields to align with project requirements.

Contractual Correspondence:

• Prepare ad-hoc or regular reports on project documentation workflow status as needed in a clear and presentable format.

SharePoint:

• Manage and maintain user access control to multi-user platforms
• Maintain folder structure and integrity within Project SharePoint site, supporting project team’s understanding of the correct location for document type.
• Support on the translation of key project deliverables. Liaise closely with the project team to organise and coordinate. Translations may be undertaken internally by the team, Team Assistant or by external translation services.
• Prepare records such as agenda, notices, minutes and resolutions of meetings.

Business & Office Administration:

• Provide administrative assistance when required to the project’s senior managers, coordinate meetings, facilities and minutes. Visitors’ coordination and front-of-house, correspondence, travel, visas and other types of activities.

.

Reporting & Scope

Reports to the Project Controls Lead and functionally to the PMO. Assignment is project-based in Chittagong, Bangladesh.

Job Requirements

• Minimum 15 years of document control experience, including senior-level responsibility.
• Experience on large infrastructure or construction projects preferred.
• Strong knowledge of EDMS, Microsoft 365, and collaboration tools.
• Excellent communication skills in English and Bengali.
• University degree preferred.

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing accommodationrequests@maersk.com.