Document Controller

Job Description

Mott MacDonald is a global engineering, management, and development consultancy committed to delivering impactful work that shapes the future.

We are a team of over 20,000 experts working across the world in more than 50 countries.
We are proud to be part of an ever-changing global industry, delivering transformative work that’s defining our future. It’s our people who power that performance. As an employee-owned business, we invest in creating a space for everyone to feel safe and valued and empowered with the right tools and support.

Whether you want to pursue excellence in your specialism or broaden your experience with flexible roles across our business, you’ll be connected to a community of global experts championing you to be your best. Join us and shape your story with Mott MacDonald, where everyone has the opportunity to be brilliant.

Role Purpose

The Document Controller will provide comprehensive document control support to the major projects in UK, ensuring that all project documentation is accurately processed, controlled, quality-checked and issued in line with UK standards, client requirements, and project procedures. The role is critical in maintaining document integrity, compliance, and effective communication between project teams.

Key Responsibilities & Duties

Document Control Operations

• Issue project documents to partners/team via ProjectWise in accordance with agreed workflows, naming conventions, and distribution matrices
• Process incoming and outgoing documentation ensuring correct status, revision, and approvals are applied
• Assist project teams with updating documents to WIP (Work in Progress) status when required

Quality Assurance & Compliance

• Perform detailed QA checks on all project deliverables, ensuring alignment with:

o Project document formatting guides

o Project standards, templates, and metadata requirements

• Ensure documents meet contractual, procedural, and audit requirements before issue

Comments & Review Management

• Process team comments within ProjectWise accurately and efficiently
• Distribute comments to appropriate teams and track responses through to closure
• Maintain clear version control during review cycles to prevent superseded or incorrect information being issued

Communication & Coordination

• Act as a point of contact for document control queries between external & internal project teams
• Support effective communication by ensuring that relevant stakeholders receive accurate and timely documentation

Records & Reporting

• Maintain accurate document registers and issue logs
• Support audits and reporting requirements by providing document status updates and evidence when required

Skills & Experience

Essential:

• Previous experience in a Document Control role on large infrastructure or construction projects
• Strong working knowledge of ProjectWise
• Experience working with EDMS platforms and document workflows
• High attention to detail and strong organisational skills

Desirable:

• Experience in major UK infrastructure projects
• Familiarity working with multiple teams and EDMS workflows
• Understanding of document lifecycle management and QA processes

Personal Attributes

• Methodical and detail-oriented
• Able to work under pressure and manage multiple deadlines
• Strong communication skills and a collaborative approach
• Proactive and solution-focused

Systems & Software Used

• ProjectWise Primary Electronic Document Management System (EDMS)
• Business Collaborator (BC)
• Microsoft Outlook
• Microsoft Office Suite

Location: Mumbai/Bangalore

Flexible working
At Mott MacDonald, we support our staff to create work-life balance which works for them and welcome candidates looking for career flexibility. We are open to discussing flexible working at interview stage.

Our benefits package is designed to enhance your experience:

• Agile working
• Critical illness and compassionate leave
• Paternity Leave
• Group term life insurance, and Group medical insurance coverage
• Career mobility options
• Short and Long-term global employment opportunities
• Global collaboration and knowledge sharing