Office Coordinator

Job Description

At Maersk, we are committed to connecting and simplifying global trade. This means creating work environments where people thrive, collaborate, and contribute to something bigger. As part of our Business Support Services (BSS) team, you will play a key role in ensuring our offices run smoothly, providing employees with an efficient, safe, and inspiring workspace.

This role is perfect for someone who thrives in an international corporate environment, enjoys a mix of administrative, facilities, and car fleet management responsibilities, and wants to work for a company that values innovation, collaboration, and continuous improvement.

We are looking for a proactive, solutions-oriented team player who is passionate about creating well-managed office environment, streamlining operations, and delivering excellent service. We invite you to be part of our journey!

What you will be responsible for:

Office & Facility Management

• Coordinate workspace planning and office layouts to optimize space utilization.
• Oversee office maintenance, housekeeping, and vendor coordination for essential services.
• Ensure health, safety, and environmental compliance within the office.
• Support the organization of meetings, events, and corporate gatherings.

Car Fleet & Transport Coordination

• Manage company car fleet operations, including vehicle allocation, fuel cost tracking, and usage reporting.
• Coordinate vehicle maintenance, insurance, and compliance with company policies.
• Ensure an efficient reimbursement process for fuel expenses via fuel cards, company credit cards, or expense tools.
• Act as the main contact for car fleet-related inquiries and vendor management.

Procurement & Administrative Support

• Order office supplies and manage inventory through internal procurement platforms.
• Handle correspondence, appointment scheduling, and general office administration.
• Support vendor coordination, invoice processing, and contract administration.

Workplace Engagement & Employee Experience

• Serve as a key contact for facility-related inquiries and employee needs.
• Support initiatives to enhance office experience and engagement.
• Collaborate with HR, Finance, and other teams to drive workplace improvements.

What you will bring to us:

• Bachelor’s degree in Business Administration, Facilities Management, or a related field (completed or in progress) or equivalent experience.
• Minimum 2 years of experience in office administration, facilities management, or business support within an international environment.
• Fluency in Polish (this role requires daily interactions in Polish).
• Fluency in English (for attending business meetings and working in an international environment).
• Experience managing company car fleets or transport coordination is highly desirable.
• Strong problem-solving skills and ability to work independently.
• Open-minded and proactive approach to case resolution and operational improvements.
• Excellent organizational and multitasking skills to manage diverse responsibilities.
• Valid Category B driving license (must-have).

We we can offer:

• 18 months fix-term contract,
• Dynamic work with multinational team,
• Possibility to learn and develop in global organization,
• Stable employment conditions,
• Benefits package (medical package; life insurance; cofounding of sport card) etc.

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Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing accommodationrequests@maersk.com.