PMO Analyst

Job Description

PMO Analyst

Salary: Competitive + Bonus + Benefits
Location: Remote – however, candidates must be based in Philippines due to team setup

About Us: Instant Impact is a leading global RPO provider for scaling businesses. Operating across 35 countries and multiple sectors, we build businesses that people love being a part of.
Working closely with our clients, we design and execute tailored recruitment strategies powered by the best people, the latest technology, and real-time talent intelligence. Whether it's Full RPO, Partial RPO, Project RPO, or Talent Consulting—we deliver world-class hiring experiences every time.

What does it mean to be our PMO Analyst at Instant Impact? As our PMO Analyst, you’ll be the go-to coordination wizard behind our transformation and delivery engine—bringing structure, clarity, and pace to everything we do. This role will typically operate from 9am to 6pm GMT, so the ideal candidate should be comfortable working European hours. You’ll support high-impact projects from behind the scenes: updating dashboards, driving tooling adoption, managing governance, and making sure our data, processes, and documentation are top-notch. This is a brilliant opportunity for someone who’s got their PMO foundations in place and wants to accelerate fast across global projects in a fast-moving business. Working across teams and business functions, you'll bring clarity, pace, and structure to our transformation journey—making sure every project delivers value. It's a role for someone who loves solving problems, thrives in fast-moving environments, and wants to shape how we scale for the future.

Key Responsibilities (but not limited to)

Driving Transformation & Delivery

• Build and run our PMO hub—bringing structure, clarity, and flow across tech, implementation, and project team
• Be the go-to coordination point for internal transformation projects, keeping everyone aligned and moving
• Create and maintain clear, easy-to-follow documentation—from SOPs and process maps to templates and registers
• Keep project plans, dashboards, and delivery milestones up-to-date and on track (internally and with clients)
• Take ownership of document management using Notion and SharePoint—ensuring version control and easy access

Championing Tech Adoption & Tooling

• Become a go-to expert in our tech stack—leading the charge on usage, training, and consistent implementation
• Organise and lead engaging tech demos, gather feedback, and support reviews—all while helping shape co-branded content
• Track tool usage across accounts to ensure we stay compliant, aligned, and within budget

Data, Reporting & Governance

• Pull together and analyse key project data—timelines, budgets, risks, and progress—to keep everyone informed
• Keep PMO processes tight by ensuring templates and workflows are followed consistently
• Boost visibility and trust by contributing to our Client Love Index—driving excellence in project delivery
• Support the DPO with data protection tasks, including security compliance and ISO27001 certification readiness

Operations & Admin Support That Makes a Difference

• Help with forecasting and resource planning, and get hands-on with simple automation initiatives
• Be a right-hand support to Transformation Project Managers—bringing energy and structure to project execution
• Lead onboarding/offboarding processes and tool training to keep our teams equipped and confident
• Be the guardian of our internal tech licenses and maintain hubs for data protection, insurance, and business-critical info

What we need from you

• Hyper-Organised & Always Ahead – You’re the kind of person who spots roadblocks before they happen. Detail-driven, structured, and one step ahead at all times.
• Project-Savvy – You’ve had a taste of PMO, project coordination, or business support and you're ready to build on it—bringing solid foundational knowledge and a hunger to learn more.
• Proactive & Solutions-Focused – You thrive in ambiguity, take ownership without being asked, and love solving problems before anyone else notices them.
• Tech-Confident – Whether it’s MS Office, SharePoint, or Notion—you’re confident with the tools that keep projects moving, and you’re always curious to explore what’s next.
• Data with Purpose – You enjoy diving into project data, spotting trends, and turning insights into smarter, faster ways of working.
• Collaborative by Nature – You bring a positive, team-first energy and love working across teams to get things done.
• Calm Under Pressure – You can juggle multiple workstreams, meet deadlines, and still keep a cool head when things get hectic.
• Clear Communicator – Whether it’s a stakeholder update or a quick Slack message, you communicate with clarity and professionalism.

Bonus Points If You Have...

• Experience with project tools like Notion, Lucidchart, or Kanban boards
• Familiarity with delivery frameworks like Agile, PRINCE2, or Waterfall
• Exposure to transformation, consulting, RPO, or recruitment environments

What we will offer you

We don’t just talk about being a great place to work—we are one. We’re proudly Flexa-accredited, hold a 3-star “World-Class” rating from Best Companies, and boast a 4.8★ rating on Glassdoor.
Here’s what you can expect when you join us:

• Work From Anywhere – Pack your bags (or not)! Our Work from Anywhere policy gives you the freedom to work from anywhere in the world for up to 4 weeks each year.
• Home Office Boost – Create your perfect workspace with an allowance to level up your home office setup.
• Invest in You – Enjoy an annual personal development fund to fuel your growth—whether it’s a course, coaching, or something else that inspires you.
• Plenty of Time to Recharge – Annual leave, plus Bank Holidays, and two extra days just for you: an Employee Enrichment Day and a Recharge Day every year.
• Team Vibes – From socials to team lunches, we don’t just work hard—we celebrate together too.
• 10% Time for Growth – Set aside 10% of your working week to focus on developing yourself, supporting your client, or helping build Instant Impact’s future.

At Instant Impact, everyone is welcome. We are committed to maintaining and growing our diverse and dynamic team and the inclusive culture, we have built. We encourage everyone to bring their authentic selves to work regardless of; age, sexuality, religion, disability, pronouns, neurodiversity, gender, ethnic group, or beliefs. Instant Impact is actively seeking to hire a diverse workforce so we can continue to celebrate inclusion and diversity in its full.

Should you need any reasonable adjustments made to this application process, or need this job advert in different formatting, please do not hesitate to contact us.