Books Administrator (FTC)

Job Description

We have an opportunity for a proactive individual to join our Product team as a Books Administrator, on a fixed term contract, to support the integration of a portfolio of book titles into our existing processes and systems. You will support the transition of titles into our systems and partnerships, ensuring seamless transitions, maintaining high standards of metadata, and supporting various stakeholders throughout the process.

You will work closely with our Book Sales team as well as our Content Solutions team, supporting the transition of titles into Emerald systems and ensuring that data and workflows align with our working practices. You’ll work closely with our agents, aggregators and distributors to support the transition of titles over the course of an anticipated 9 month period.

Location: We perform at our best when we feel trusted and are able to choose an approach to working that suits us best, which is why we are a remote-first company. However, we also believe in face to face collaboration, and our UK colleagues meet once a month for team time and quarterly for company get togethers in our Leeds office, so we ask that you be within a commutable distance that you are comfortable with in order to attend the office on those occasions.

Day to day we’ll trust you to:   

Data Management & Metadata:

• Integrate frontlist titles into Emerald systems.
• Update metadata for backlist and forthcoming titles to meet BIC accreditation.
• Set up royalties in Onix and support Finance.

Bookstore Management:

• Manage title setup on Emerald’s third-party bookstore via Glassboxx.

Aggregator/Agent/POD Management:

• Notify and transition agents/distributors as needed.
• Onboard Moore titles with Emerald agents, creating overview and information packs.
• Review and transition aggregator agreements with legal/channel manager.

Distributor Engagement:

• Oversee title onboarding with Wiley and Ingram Publisher Services, including data sharing and testing.

General Administrative Support:

• Notify customers of acquisitions and impacts.
• Update Master List for Moore titles.
• Communicate with customers and authors about sales processes and expectations.
• Reconsent and tidy the marketing database.
• Provide administrative support to the book sales team as needed.

You’ll need to have:   

• Proven experience in a similar administrative role, preferably within the publishing industry.
• Strong organizational and project management skills.
• Excellent communication and interpersonal skills.
• Technical proficiency in using software and systems, including Office applications. Knowledge of Books Onix or TrackIt would be a bonus.
• Attention to detail and ability to manage multiple tasks simultaneously.
• Knowledge of BIC accreditation standards is a plus.

What’s in it for you?

At Emerald, we value our people. Becoming a part of our team means you’ll join a trusting and flexible environment and we've been flexified so you can trust that we're a truly flexible workplace. All we ask is that you attend the office once a month to come together with work colleagues. You'll also have numerous opportunities to progress your career, as well as access to professional development and the opportunity to learn new skills.

You’ll receive a wide range of benefits, such as 38 days annual leave (inclusive of bank holidays, remote flexible working, a discretionary performance bonus, 6% pension contribution and various benefits aimed at supporting your wellbeing and work-life balance such as a working from home allowance. You can check out a full list of our benefits here.

Roles are advertised at a benchmarked market median rate. Offers will be made within a range of the median, depending on skills and experience.

Please note - Applicants must be authorized to work in the UK without restrictions or sponsorship. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Emerald Group is committed to creating an inclusive environment for all of our applicants. If you would like to request any accommodations/adjustments from application through to interview stages, please complete the relevant section within the application or contact us at peopleteam@emerald.com and let us know.