Assistant Company Secretary

Job Description

Job Title: Assistant Company Secretary

Location: Stirling Square; London. We offer a range of hybrid and flexible working arrangements – please speak to your recruiter about the options for this particular role

Salary: Circa £80,000 plus executive benefits

Who we are:

Join BAE Systems and you’ll be part of something bigger. As a valued member of our global colleague network, you’ll bring your unique skills and perspectives to help pioneer progress and protect what matters most. You’ll be trusted to play your part in delivering the advanced, technology-led defence, aerospace and security solutions of tomorrow, shaping a safer future, for all of us.

From the depths of the ocean, to the far reaches of space, there’s no limit to where a career at BAE Systems could take you.

What you’ll be doing:

You’ll support the Senior Assistant Company Secretary in managing day-to-day plc corporate matters, including preparing briefing materials on regulatory and governance developments. You’ll lead a global corporate governance change project, contribute to ad hoc initiatives, and identify ways to improve processes and ways of working. You’ll ensure compliance with statutory, regulatory, and governance requirements, keeping up to date with emerging best practice and legislation, while advising Directors and Corporate Secretariat team members on company law, Articles of Association, Group policies, and governance processes.

You’ll provide specialist insight on governance across the Group’s subsidiaries, supporting senior stakeholders on company secretarial matters, governance best practice initiatives, and authorised signatory arrangements. You’ll organise and service subsidiary board meetings, prepare agendas, papers, and minutes, and manage company incorporations, statutory filings, and legal entity records. You’ll also oversee subsidiary-related projects, ensuring accurate governance, company law compliance, and record-keeping.

You’ll coach and mentor junior team members, providing guidance on governance and company secretarial practices, while helping colleagues prioritise and reallocate workloads as business needs change. You’ll support shareholder and share plan processes, maintaining accurate records of share capital and statutory corporate documentation. You’ll also keep up to date with developments in company secretarial practice, IT solutions, and knowledge management, identifying opportunities to enhance governance processes and team effectiveness.

Core duties:

• You’ll hold a Chartered Governance Institute (CGI) qualification or equivalent and have substantial experience in a corporate secretariat function
• You’ll have experience in a listed company environment, ideally within a large multinational organisation
• You’ll possess in-depth knowledge of legislation and regulatory requirements for UK listed companies, with proven expertise in corporate governance and compliance
• You’ll demonstrate the ability to build and maintain effective relationships with internal and external stakeholders, including administrators and service providers, ensuring high-quality service delivery
• You’ll be confident coaching colleagues, leading projects, and implementing continuous improvements to governance processes and ways of working

The Legal Team:

This role sits within the legal Company Secretariat team at Head Office, reporting to the Senior Assistant Company Secretary, and plays a crucial part in group subsidiary compliance and corporate governance. The team is responsible for ensuring best practices in all relevant legal and regulatory requirements, providing expert advice on a range of matters, from company law to corporate governance and regulatory compliance. You will work within a dynamic team, offering the opportunity to make a significant impact and grow professionally. With a focus on supporting senior stakeholders, the role provides ample opportunities for development while contributing to the strategic objectives of the business.

Why BAE Systems?

Here you’ll build a career with purpose and limitless possibilities. With lifelong learning and meaningful work, this is a place where you can grow your career with confidence and be empowered to be your best. You’ll be recognised for your contribution and enjoy rewards tailored to what’s most important to you and your family, support for your financial and personal wellbeing, as well as a balanced lifestyle. In an environment embracing sustainable ways of working and with a strong sense of shared purpose, our supportive culture is a place you can feel you belong and proud of the difference you make.

A place where everyone can thrive:

We’re committed to building an inclusive workplace where everyone feels valued and supported. We know that a diversity of backgrounds, perspectives and experiences strengthens our teams and is vital to the work we do.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.

Closing Date: 26th March 2026

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

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