Asset & Inventory Coordinator

Job Description

Job Title: Asset & Inventory Coordinator

Location: Portsdown Technology Park, Portsdown Hill, Portsmouth.

Salary: Up to £43,500 (depending on skills and experience)

What you’ll be doing:

• Continually audit the Government Furnished Assets (GFA) inventory to ensure the safe custody of the equipment, systems and sub systems to ensure the toolset data is accurate, up to date, relevant and complete whilst ensuring all security aspects are defined, considered and adhered to
• Ensure all incoming and outgoing equipment is recorded and categorised, with the required documentation set produced within asset management tools, in accordance with the defined process
• Collation and verification of asset management data to facilitate the mandatory Public Stores Account (PSA) reporting to the MOD
• Ensure continued improvement; review, analyse and evaluate the associated asset management process documentation to confirm compliance to MOD rules and company policy
• Organise & undertake hardware relocations (server racks/Combat System equipment etc) and material handling across the facility along with dismantling redundant hardware in preparation for disposal or destruction IAW security policy
• Support safe systems of work and permit procedures with Authorised Persons (AP), provide first-line response to stakeholder requests and defects, manage specialist contractors for maintenance and installation of combat systems and facility services, and conduct statutory testing of life safety and auxiliary systems to ensure continuous availability of the test and integration environment for the NCSISS programme

Your skills and experiences:

Essential:

• Experience in asset and inventory management and logistics
• An understanding of facilities management
• Experience with formal reporting of inventories and previous use of inventory management tools
• GCSE’s including English and Maths, & A levels or equivalent

Desirable

• Ability to converse and communicate at all levels of wider BAE team
• Fully computer literate with the ability to use bespoke software tools
• Operation and maintenance of a public stores account

MISC FM (Facilities Management) Team:

The MISC located on Portsdown Hill, is a specialist facility providing vital support for Royal Navy warships whilst researching future Combat Systems and Technologies. Shaped like a Type 45 destroyer, the MISC is a unique building that now benefits from new facilities including a state of the art visualisation suite. The site offers a range of staff amenities, including a gym and a modern canteen with outdoor seating that offers spectacular views across Hampshire’s rolling countryside.

Join a unique and dynamic FM team at BAE Systems, where no two days are the same. This is not your typical FM role. You’ll be working in an environment unlike any other, with cutting-edge technologies and infrastructure rarely seen in standard buildings. Our facilities support critical operations and technological innovations, giving you the opportunity to play an essential role in supporting world-class projects.

Benefits

As well as a competitive pension scheme, BAE Systems also offers employee share plans, an extensive range of flexible discounted health, wellbeing and lifestyle benefits, including a green car scheme, private health plans and shopping discounts – you may also be eligible for an annual incentive.

Why BAE Systems?

This is a place where you’ll be able to make a real difference. You’ll be part of an inclusive culture that values diversity of thought, rewards integrity, and merit, and where you’ll be empowered to fulfil your potential. We welcome people from all backgrounds and want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.

Closing Date 19th March 2026. Interviews for this position will take place W/C 30th March 2026.

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

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