HR & Admin Coordinator (6 months contract)

Job Description

Job Description:

This job is based in Satair, if you want to know more about our business, please click here to find out more.

Job Responsibilities

Receptionist Duties

• Answer phone calls and direct calls to appropriate parties
  
• Be the first line of contact for external visitors and determine the type of access for the visitors, including directing visitors to the respective Satair employees
  
• Sort, distribute and open all non-confidential mails for the respective departments
  
• Record all outgoing mails, parcels, documents
  
• Read and analyze incoming mails, faxes and reports to determine their significance and plan their distribution
  
• Sort and email invoices to customers
  
• Order and post calendars, greeting cards, name cards etc.
  
• Manage door access cards for the facility, including issuance and collection and photo taking of new employees
  
• Conduct periodic inspection of office facility and submit quarterly reports including on the spot reports of repair / maintenance needs to respective vendor and relevant process owners
  
• Visitor screening
  

Office Administrative Duties

• Ensure an adequate supply of office materials including stationeries and office supplies according to the general procurement process
  
• Billing and Invoicing: Prepare and issue Purchase order, process payments, and maintain accurate financial records for all HR & Admin related items
  

HR Coordination Duties

• Provide travel advisories
  
• Any other administrative duties as and when assigned
  

Job Requirements

• Working knowledge of the English Language, both in the written and oral aspect
• Good numerical skills
• Well-groomed with a pleasant disposition
• A team player with a good attitude and interpersonal skills
• Excellent communication skills and able to provide good customer service
• Proficient in Microsoft Office especially Power Point, Excel, Word and IT savvy

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company:
Satair Pte Ltd

Contract Type:
Fixed term

Experience Level:
Professional

Job Family:
Administration / Documentation

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