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The Adaptavist Group

Office Manager (20-30h) (m/w/d)

Location:  Wiesbaden, Germany
Location flexibility:  Remote-first
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Job Description

Company Description

Working at The Adaptavist Group

The Adaptavist Group is a global family of companies with a common goal. We combine the best of teamwork, technology, and processes, helping all kinds of businesses be better today and tomorrow.

We are experts at delivering enterprise software, tailored solutions, and quality services across some of the world’s most trusted technology ecosystems, including Atlassian, AWS, Slack, GitLab, monday.com and Aha!

We make change happen. From anywhere.

Job Description

About the role

We’re looking for a part-time Office Manager (20-30 hours per week) to support our team in Wiesbaden.

This role requires the confidence to undertake administrative tasks, coordinate office activities, events, and operations to ensure compliance with company policies, and provide colleagues with adequate support to work efficiently.

The ideal candidate will be competent at prioritising, showing initiative and working with little supervision. They will be self-motivated and trustworthy. We're looking for someone who is flexible in how they work each week, aligned with 20-30 hours.

This role will report to the Workplace Operations Lead based in Canada. We’re looking for someone who is naturally organised, personable, confident, with good communication skills and, most importantly, with a good sense of fun.

What you'll be doing

  • Ensure the smooth running of the office on a day-to-day basis

  • Liaise with staff, suppliers and clients

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Implement and maintain procedures/office administrative systems
  • Coordinate meetings and any catering or refreshments

  • Coordinate any office events and any catering or refreshments

  • Keep track of office supplies and place orders when necessary

  • Keep a detailed record of spend, overheads and anticipated costs for the office

  • Manage agendas / appointments etc. for the team where needed

  • Manage phone calls and correspondence (e-mail, letters, packages, etc.)

  • Assist colleagues whenever necessary

  • Help create an engaging office environment and drive initiatives that foster community and on-site collaboration

  • Qualifications

    Essential

    • Proven experience as an office administrator, office assistant or relevant role

    • Familiarity with office management procedures and basic accounting principles

    • Knowledge of Google Suite and office management software

    • Self-starter, independent thinker - able to work autonomously

    • Personable, helpful, professional, kind, and honest attitude

    • Time management and personal organizational skills

    • Comfortable working collaboratively, both face-to-face and through online tools such as Zoom, Microsoft Teams, Slack, etc.

    • Strong organisational skills inter-personal skills.

    Desirable

    • English as a spoken and written language

    Additional Information

    Not ticking every box? That’s totally okay! Studies show that women and people of colour might hesitate to apply unless they meet every single requirement. At Adaptavist, part of TAG, we’re dedicated to creating a diverse and welcoming team. If you’re passionate about this role and keen to learn and grow with us, we encourage you to apply, even if you don’t have everything that's listed just yet.

    Drop us your application, we’d love to hear from you!

    What to expect

    We have published some support on Interviewing with us to try to alleviate any pre-interview anxieties, here you’ll find information to help you prepare and ace an interview at TAG.

    You can read them here

    Gleiche Chancen für alle

    Bei The Adaptavist Group setzen wir uns dafür ein, eine vielfältige und inklusive Gemeinschaft zu fördern. Wir sind überzeugt, dass Vielfalt sowohl die Entwicklung unserer innovativen Produkte als auch die Bereitstellung maßgeschneiderter Lösungen für unsere globalen Kunden stärkt und unsere besondere Unternehmenskultur prägt.
    Wir schätzen Vielfalt und begrüßen alle Bewerbungen – unabhängig von Alter, Behinderung, ethnischer Herkunft, sexueller Orientierung, Religion oder Weltanschauung, Geschlecht, Schwangerschaft oder Mutterschaft sowie Familienstand.

    Hinweis zu Bewerbungsbetrug

    Uns sind Betrugsversuche im Zusammenhang mit Bewerbungen bekannt, bei denen Einzelpersonen oder Organisationen fälschlicherweise behaupten, uns zu vertreten. Wir nehmen das sehr ernst und verpflichten uns, dich während des gesamten Bewerbungsprozesses zu schützen.

    Wir werden dich zu keinem Zeitpunkt im Bewerbungsprozess – einschließlich Bewerbung, Vorstellungsgesprächen, Onboarding oder der Bereitstellung von Arbeitsmitteln – um Zahlungen, Gebühren oder finanzielle Verpflichtungen bitten.

    Die meisten unserer Mitteilungen im Bewerbungsprozess erfolgen über unser System SmartRecruiters und können von Adressen wie @SmartRecruiters.com stammen. Alle E-Mails sind mit „The Talent Team @ The Adaptavist Group“ signiert.

    Wenn du dir unsicher bist, ob eine Nachricht oder ein Stellenangebot echt ist, prüfe dies bitte über unsere offiziellen Karriereseiten, bevor du darauf reagierst.

    Working at The Adaptavist Group

    Remote-first

    Fully flexible hours

    Company employees:

    1050

    Gender diversity (m:f):

    60:40

    Hiring in countries

    Canada

    Germany

    Greece

    Malaysia

    Singapore

    Spain

    United Kingdom

    United States

    Office Locations

    Company benefits

    Unlimited annual leave
    Open to compressed hours
    Open to part time work for some roles
    Dog friendly office
    Health insurance – BUPA
    Life assurance
    Work from anywhere scheme – Up to 90 days WFA
    Enhanced maternity leave – 26 weeks full pay from day 1
    Enhanced paternity leave – 12 weeks full pay from day 1
    Adoption leave – 26 weeks full pay from day 1
    Share options
    Employee discounts
    Charity donation scheme – Donation matching up to £1,000 annually
    Fertility treatment leave
    Home office set up
    In house training
    Open to part-time employees
    Enhanced sick pay
    Women’s health leave
    Menstrual leave
    Eye Care Support
    Mental health platform access
    Dental coverage – BUPA
    Compassionate leave
    Critical Illness Insurance
    Travel loan
    Shared parental leave
    Pregnancy loss leave
    Fully stocked snack cupboard
    Bike parking – On site bike parking
    Salary sacrifice
    401K
    Referral bonus
    Hackathons
    Employee assistance programme
    Mentoring
    Volunteer days
    L&D budget
    Bank holiday swaps
    Enhanced pension match/contribution
    Open to job sharing
    Term time working

    Awards & Accreditations

    2nd - Most Flexible Company

    2nd - Most Flexible Company

    Flexa awards 2026
    3rd – Most loved - Medium companies

    3rd – Most loved - Medium companies

    Flexa awards 2026
    3rd - Most Flexible Company

    3rd - Most Flexible Company

    Flexa awards 2025
    Most Inclusive Company

    Top 10 - Most Inclusive Company

    Flexa awards 2025
    Most Family Friendly Company

    Top 10 - Most Family Friendly Company

    Flexa awards 2025
    Best Career Progression

    Top 10 - Best Career Progression

    Flexa awards 2025
    Pet Friendly

    Pet Friendly

    Flexa awards 2025
    Best Work-Life Balance

    Best Work-Life Balance

    Flexa awards 2025
    WFA

    WFA

    Flexa awards 2025
    1st – Medium companies

    1st – Medium companies

    Flexa100 2024
    SaaS & Software

    SaaS & Software

    Industry awards 2023