VodafoneThree - Senior Assistant Company Secretary

Job Description

Location: London – Travel to Reading, Berkshire required + Hybrid
Salary: Excellent basic salary plus bonus and Vodafone benefits
Working Hours: Full time 37.5 hours per week – Monday to Friday



Hybrid

We believe that through collaboration and connection with our colleagues we can achieve great things. Our hybrid working approach allows our people to work both in the office and at home, providing the flexibility and resources you need to succeed in your role. We don't require you to be in on specific days; instead, we ask people to come into the office 2-3 days each week, for at least 8 days per month. You should work with your line manager to understand what their expectations are for you, your specific role and your team.

Who We Are

We’re here to build a network the UK can count on – one that connects people, places and potential. Because no matter where you live, what your background is, or how you get online – we think everyone deserves the same chance to stay connected, and with VodafoneThree, that future’s being built – today.

We’re creating more than the UK’s best network. We’re helping close the digital divide, empower communities and drive meaningful progress.

We believe that everyone should feel they belong. Whoever you are and whatever your story, there’s space for you here. We’re building a workplace where different perspectives are welcomed, voices are heard, and everyone feels safe to show up as themselves.

You’ll join a team that genuinely cares – about each other, about our customers, and about the future we’re building. From day one, you’ll be welcomed, valued and encouraged to bring your whole self to work.



Why VodafoneThree

Join us and you’ll be at the heart of change. That means building responsibly, investing sustainably and creating opportunities that last.

We’re not just expanding connectivity; we’re reimagining what a connected nation looks like. With £11bn invested in 5G and digital infrastructure, your work will directly power businesses, services, and communities across the country.

You’ll work on real challenges, with real impact, across every corner of the country. Wherever you join us, whatever your role, you’ll be helping to build a future that works better for everyone.

We move at pace, because what we’re building matters – and we’re learning as we go. We’re proud of the progress we’ve made, but we’re just getting started.

Join us at the heart of our business in Corporate Legal, one of the central support functions that underpin our business and keep us moving forward. We provide centralised support, expertise and guidance across our UK and Group operations, continuing to build on our success and trailblazing the way to our next stage of digital growth.

What you’ll do

As the Senior Assistant Company Secretary, you will support the Deputy Company Secretary in providing technical, proactive and effective governance and company secretarial support to help ensure the Group complies with its corporate governance and statutory requirements. The Senior Assistant Company Secretary will also support the Deputy Company Secretary with legal transactional work and as well as Board/Committee meeting management to provide governance advice to key stakeholders throughout the business.

Key responsibilities will include:
Board and Committee meeting support - Supporting the preparation of agendas, drafting papers and compiling board packs for Board and Committee meetings for Group Board and Committees to deliver all aspects of meeting cycle timelines, and ensuring the timely publication of high-quality meeting materials. Supporting with the meeting minutes for Board Committees.

Supporting the implementation of governance best practice - Supporting the Deputy Company Secretary in driving governance as excellence and the development and implementation of corporate governance policies and frameworks, procedures and practices. Preparing research and briefing materials for the Deputy Company Secretary on changes to the governance and regulatory landscape., as well as keeping abreast of approaches to common reporting items by industry peers.

Subsidiary compliance - Overseeing the management of statutory compliance for subsidiary companies within the Group. Including transactional work to support the drafting of resolutions. Assisting with oversight of work carried out by the Assistant Company Secretary to include the maintenance of statutory records; ensuring compliance with the Companies Act; assisting with paper and online submissions at Companies House. and supporting the administration of inter-group transactions.

Projects and record keeping - Leading on projects to help streamline and create effective governance processes within the organisation and to create an efficient best in class Governance and Company Secretariat. Helping to maintain accurate records of corporate actions in online portals and electronic databases - including resolutions, minutes, and other relevant documents.

Assisting with compliance queries relating to the Group Delegation of Authority. Assisting with technical enquiries and drafting disclosures required for annual Group and subsidiary company accounts (e.g. s172 disclosures and corporate governance statements). Assisting other stakeholders in the business with miscellaneous reporting requirements (Payment Practices, Modern Slavery) where required. Managing Due Diligence and ‘Know Your Customer’ and Ultimate Beneficial Owner requests.

Who you are

• Extensive experience in a similar role providing senior-level governance and company secretarial support, and of working in a Company Secretariat team - Essential
• Experience with company secretarial software and databases (e.g. Board Intelligence, Diligent) - Essential
• Substantial understanding of Corporate Governance best practice and experience of applying this understanding pragmatically in support of boards and committees and for statutory requirements - Essential
• CGI qualification – Essential
• Experience & ability to deal with senior/ Board level stakeholders - Essential
• Strong organisational skills and attention to detail - Desirable
• Excellent communication and written skills - Desirable
• Ability to work independently and as part of a team - Desirable

Worried that you don’t meet all the desired criteria exactly?
We know that everyone is unique, with multiple aspects to their identity and different experiences behind them. We are passionate about Inclusion for All and creating a workplace where everyone can thrive, whatever their personal or professional background. If you’re excited about this role but your experience doesn’t align exactly with every part of the job description, we encourage you to apply as you may be the right candidate for this role or another role, and our recruitment team can help you see how your skills fit in.

We believe that everyone has valuable contributions to make. As a Disability Confident Employer, we actively encourage individuals with disabilities to apply for positions within our team. Through the ‘Offer an Interview’ scheme, we aim to offer interviews to a fair and proportionate number of applicants with disabilities who best meet the essential criteria for our vacancies. If you would like to participate in the scheme, you will have the opportunity to indicate this on your application.

What we offer

We care about our people’s success by offering great pay, bonuses, up to 28 days off plus bank holidays, and paid time for charity work. You can personalise our benefits for you and your family, like discounts, vouchers, a pension plan and loads more. We help with your career through our amazing learning tools and top-notch parental leave policies.



Need to Know

We are regulated by the Financial Conduct Authority and all offers of employment for this role are subject to background checks, including criminal (DBS) and financial checks to meet the regulators standards.

If you require any reasonable adjustments or have an accessibility request as part of your recruitment journey, for example, extended time or breaks in between online assessments, a sign language interpreter, or assistive technology, please refer to the Accessibility section of our Careers website (https://careers.vodafone.com/uk/applying-to-us/) for guidance.

We use AI in different parts of our business to boost innovation, improve efficiency, and create new opportunities. We know many candidates use AI to fine-tune their CVs or prepare for interviews, but what we really care about is your unique experiences and achievements.

During the interview, we want you to rely on your own knowledge and skills to show us who you really are—your personality, creativity, and abilities. Above all, we’re looking for authenticity and can’t wait to get to know the real you.

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