Limited employment up to 6 months (f/m/d) - Personal Assistant to Chief AI Officer

Job Description

We help the world run better

At SAP, we keep it simple: you bring your best to us, and we'll bring out the best in you. We're builders touching over 20 industries and 80% of global commerce, and we need your unique talents to help shape what's next. The work is challenging – but it matters. You'll find a place where you can be yourself, prioritize your wellbeing, and truly belong. What's in it for you? Constant learning, skill growth, great benefits, and a team that wants you to grow and succeed.

What you'll build

Join our team as a Personal Assistant to a senior executive in the dynamic field of AI. In this role, you will be at the center of fast-paced decision-making, ensuring seamless operations and efficient coordination across internal and external stakeholders. Please note that this position is initially limited to a duration of six months.

Executive Support & Communication

• Provide comprehensive operational and administrative support to executive leadership
• Serve as primary liaison between internal teams and external stakeholders, fostering positive relationships and ensuring seamless communication

Calendar & Meeting Management

• Manage complex scheduling across multiple time zones, coordinating availability and preparing meeting materials including pre-reads
• Organize customer-facing meetings in collaboration with external Executive Assistants
• Facilitate meeting preparation sessions

Event Coordination & Travel

• Plan and execute internal and external workshops, meetings, and other events
• Research and secure appropriate venues and logistics
• Coordinate comprehensive travel arrangements and process related expense reports

Administrative & Process Management

• Generate purchase orders and manage procurement workflows
• Oversee absence management and administrative processes
• Collaborate with cross-functional teams to build efficient operational networks

What you bring

Required Qualifications:

• Experience: 4+ years of professional administrative or executive support experience
• Language Skills: Fluent English and in best case German
• Technical Proficiency: Advanced Microsoft Office Suite skills; experience with Concur (travel/expense management) and first experiences with Joule / Microsoft Copilot / and/or any other AI productivity solution
• Location/Cultural Fit: Experience supporting executives strongly preferred

Core Competencies:

• Organizational Excellence: Exceptional attention to detail with proven time management and problem-solving capabilities
• Prioritization: Demonstrated ability to manage competing priorities while focusing on urgent and high-impact initiatives
• Professional Acumen: High degree of discretion, initiative, and professional judgment when handling confidential information
• Adaptability: Flexible, growth-oriented mindset with openness to new processes and technologies
• Collaboration: Strong interpersonal skills with ability to work effectively across all organizational levels

Where you belong

At the SAP Business AI team, we are on a mission to bring innovative AI solutions to life and put them directly into the hands of business users. We cannot do this alone. It takes the hard work and expertise of many teams across SAP, engineering, product, and customer-facing, to truly make an impact. We collaborate closely across all of these to build Business AI technologies that are not only powerful, but meaningful: grounded in real business context, secure, and designed to make a genuine difference for our customers and the people who use them every day.

Your set of application documents should contain a cover letter, a resume in table form, school leaving certificates, certificate of enrollment, current university transcript of records, copies of any academic degrees already earned, and if available, references from former employers (including internships). Please also describe your experience and skills in foreign languages and computer programs / programming languages.

This is a SAP global, strategic, paid, limited placement that provides candidates with opportunities to find purpose in their careers.

#SAPNextGen

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Bring out your best
SAP innovations help more than four hundred thousand customers worldwide work together more efficiently and use business insight more effectively. Originally known for leadership in enterprise resource planning (ERP) software, SAP has evolved to become a market leader in end-to-end business application software and related services for database, analytics, intelligent technologies, and experience management. As a cloud company with two hundred million users and more than one hundred thousand employees worldwide, we are purpose-driven and future-focused, with a highly collaborative team ethic and commitment to personal development. Whether connecting global industries, people, or platforms, we help ensure every challenge gets the solution it deserves. At SAP, you can bring out your best.

We win with inclusion
SAP’s culture of inclusion, focus on health and well-being, and flexible working models help ensure that everyone – regardless of background – feels included and can run at their best. At SAP, we believe we are made stronger by the unique capabilities and qualities that each person brings to our company, and we invest in our employees to inspire confidence and help everyone realize their full potential. We ultimately believe in unleashing all talent and creating a better world.

SAP is committed to the values of Equal Employment Opportunity and provides accessibility accommodations to applicants with physical and/or mental disabilities. If you are interested in applying for employment with SAP and are in need of accommodation or special assistance to navigate our website or to complete your application, please send an e-mail with your request to Recruiting Operations Team: Careers@sap.com.

For SAP employees: Only permanent roles are eligible for the SAP Employee Referral Program, according to the eligibility rules set in the SAP Referral Policy. Specific conditions may apply for roles in Vocational Training.

AI Usage in the Recruitment Process

For information on the responsible use of AI in our recruitment process, please refer to our Guidelines for Ethical Usage of AI in the Recruiting Process.

Please note that any violation of these guidelines may result in disqualification from the hiring process.

Requisition ID: 452854 | Work Area: Administration | Expected Travel: 0 - 10% | Career Status: Graduate | Employment Type: Limited Full Time | Additional Locations: #LI-Hybrid