Payroll Specialist

Job Description

At Quantexa we believe that people and organizations make better decisions when those decisions are put in context – we call this Contextual Decision Intelligence. Contextual Decision Intelligence is the new approach to data analysis that shows the relationships between people, places and organizations - all in one place - so you gain the context you need to make more accurate decisions, faster.

Founded in 2016, Quantexa helps organizations make their data more meaningful, and is the world’s leading software company providing a single networked view of internal and external data as an input to analytical and AI models. From compliance, fraud, anti-money laundering and credit risk to customer intelligence and master data management, Quantexa partners with Global Tier 1 Insurers and Banks, Government Agencies and Technology companies to deliver Contextual Decision Intelligence.

Headquartered in London with significant offices in New York, Boston, Toronto, Sydney, Singapore, and Brussels, Quantexa is continuing its expansion, building on our core values of Determination, Ambition, Teamwork and Accountability.

Opportunity:

We are a hardworking and vibrant team that strives to get things done, whilst having fun while we do it. We live by the motto “work hard play hard” and have always recognized the value of teamwork.
What began as a lovely team of 2 in 2017, has now grown to a team of 14 awesome individuals and we are looking to grow our family even further.

In this role you will report to the Assistant Financial Controller, you will also be working closely with the Global Financial Controller, CFO, the Management Team and be a key contact for the Company’s auditors and tax advisors.

The role will include, but is not limited to:

• Ensure the efficient and effective administration of the payroll function across the company entities and global payrolls to ensure all employees are paid correctly and on time
• Collaborate with third-party payroll bureaus on a timely basis to provide the information needed accurately based on the Payroll Calendar deadlines
• Review the individual payrolls each month and consolidate/post the relevant journals into the Finance system
• Provide analysis and commentary to management accounts around cost changes relating to salaries and contractors
• Monthly and Yearly Payroll reconciliations. This will include ensuring we are audit ready and compliant
• Year end tax reporting including, not limited to P11Ds and PSA reporting
• Point of contact for all employees for all employment pay/tax matters
• Support the annual pay review process for the whole business in partnership with the HR team
• Assist the HR team with administering all employee benefit programs, including enrollments, terminations, and renewals
• Implement and maintain payroll best practices to improve efficiency and control
• Support the Head of HR with producing regular HR metrics such as attrition information for the monthly board report
• In partnership with the Global HR Team, establish and roll-out the People strategy
• Keeping up with best practices and current global payroll laws and regulations
• Maintain annual pay review process in partnership with the Finance team and senior managers including bench-marking salaries where needed
• Taking the lead on agreed ad-hoc projects, ensuring project plans are kept up to date and delivered on time with all relevant stakeholders being kept up to speed and involved as appropriate
• Support with all administration with the Global HR Team; drafting letters, forms etc

Requirements

In order to be considered for the role:

• Proven experience in managing global payrolls including the US and UK and APAC
• In depth understanding of all or one of the following countries' payroll tax legislations; UK, Singapore, Australia, Belgium, Luxemburg, Spain, US and Canada
• Strong experience in administering company benefits and managing third party vendors in the US and preferably Global locations.
• Proactive approach to on-boarding new countries/regions when applicable
• Experience in managing sensitive data and an understanding of the importance of the service provided
• IT and data analysis skills, including extensive use of Excel
• Ability to effectively plan, set priorities, and manage several complex projects simultaneously while working under pressure in a fast-paced environment
• Ability to research information and analyze data to arrive at valid conclusions, recommendations, and action plans
• Ability to represent the company effectively in various settings with a demonstrated understanding and appreciation for diverse cultures
• Outstanding interpersonal and collaboration skills and ability to communicate effectively at all levels of the organization.
• Experience in managing third-party vendors such as benefits suppliers

Desirable Competencies:

• Multilingual
• Experience with NetSuite
• Industry experience within FinTech sector

Benefits

Why join Quantexa?

We know that just having an excellent glass door rating isn’t enough, so we’ve put together a competitive package as a way of saying thank you for all your hard work and dedication.

We offer:

• Regularly benchmarked salary rates at the highest quarter following all principles of equal pay & company bonus
• Flexible working hours in a hybrid workplace & free access to global WeWork locations & events
• Pension Scheme with a company contribution of 6% (if you contribute 3%)
• 25 days annual leave (with the option to buy up to 5 days) + birthday off!
• Work from Anywhere Scheme: Spend up to 3 months working outside of your country of employment over a rolling 12-month period
• Work from Home Allowance
• Family: Enhanced Maternity, Paternity, Adoption, or Shared Parental Leave
• Health & Wellbeing: Private Healthcare, EAP, Well-being Days, Calm App, Gym Discounts
• Team's Social Budget & Company-wide Summer & Winter Parties
• Tech & Cycle-to-Work Schemes
• Volunteer Day off
• Dog-friendly Offices

Quantexa is proud to be an Equal Opportunity Employer. We’re dedicated to creating an inclusive and diverse work environment, where everyone feels welcome, valued, and respected. We want to hear from people who are passionate about their work and align with our values. Regardless of race, beliefs, colour, national origin, gender, sexual orientation, age, marital status, neurodiversity or ableness – whoever you are, if you’re a curious, caring, and an authentic human being who wants to help push the boundaries of what’s possible, we want to hear from you.