Team Administrator

Job Description

Location/s: Croydon, UK
Recruiter contact: Alice Roostan

Mott MacDonald is a global engineering, management, and development consultancy with over 20,000 employees across more than 50 countries and 140+ offices.

We work across incredible global industries, delivering exciting work that is defining our future and making an important societal impact in the communities we serve. Our people power our performance – we succeed when they do. With countless opportunities to collaborate, learn, and grow, the possibilities for excellence are as varied as every individual.

Whether you want to grow as a subject matter expert or broaden your experience with roles across our international community, you’re surrounded by global specialists who want to combine their expertise and champion you to be your best. As a proudly employee-owned business, we benefit our clients, our communities, and each other, investing in creating the right space for everyone to feel empowered, included, and valued. Whatever your ambition, Mott MacDonald is where people come to be brilliant.

About the business unit
We help conceive, drive, and implement transport solutions for cities, regions, and asset owners/operators around the globe. From preparing the business case and advising on related issues - such as revenue, procurement, and environmental legislation - to delivering the completed infrastructure and helping maintain it. Our planning, engineering, environmental and management skills cover the whole project cycle. We play a major role in developing and delivering the Global Transport Sector Strategy.

Overview of the role
Key responsibilities:

Airport Pass Application(s) Duties

• Pass Application Management:
  
  • Review and submit airport ID pass applications for employees, contractors, and third-party personnel
  • Verify identity documents, employment details, and background checks in accordance with regulatory standards
• Compliance & Security:
  
  • Ensure all applications comply with UK aviation security regulations, including background vetting and training requirements
  • Maintain accurate records of all pass applications and approvals for audit purposes
• Stakeholder Liaison:
  
  • Act as the primary point of contact for pass-related queries from internal teams and external contractors
  • Liaise with airport security teams and regulatory bodies as required.
• Training & Awareness:
  
  • Stay updated on changes to airport security regulations and ensure compliance within the organisation
  • Provide guidance to staff on pass application processes and security responsibilities
• Administrative Duties:
  
  • Team administrator support for client frameworks
  • Preparation and submission of invoicing
  • Coordination of events and meetings
  • Liaise with internal teams to gather data and confirm updates
  • Provide administrative support for meetings (e.g., arranging, taking minutes, updating action logs)
  • Adhoc support to the framework team as required

Candidate specification
Essential:

• Strong attention to detail and ability to work with sensitive information
• Proactive mindset
• Excellent organisational and administrative skills
• Ability to communicate effectively with internal and external stakeholders
• Proficiency in Microsoft Office and sound record-keeping
• A proactive and collaborative mindset and a passion for making things better

Desirable:

• Knowledge of UK aviation security regulations and airport pass processes
• Previous experience in a compliance, security, or administrative role

Anyone successful in this role must be eligible for an airport ID Pass (including clear criminal record and 5 years background check history)

We are actively recruiting a diverse workforce that is reflective of the communities we serve. We recognise that differences in ability, skills and experience are a strength and encourage applications from people of all backgrounds.

Please be advised that offers for this role are conditional upon obtaining the appropriate level of Security Clearance.

Applications will close at midnight on Thursday 18th December. As we’re expecting strong interest, the advert may close a little earlier if we receive a high number of applications, so we encourage you to apply soon to avoid missing out.

We’re looking to begin interviews in early January.

UK Immigration

Mott MacDonald Ltd. are not currently offering sponsorship to candidates under the Skilled Worker visa route in the UK. This decision is as a consequence of the changes made to the Skilled Worker route by the UK Government in April 2024. We continue to welcome applications from candidates who are eligible for alternative immigration routes in the UK, that do not require sponsorship as a Skilled Worker now or in future.

Agile working

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team, and personal commitments. We offer a hybrid working policy that embraces your well-being, flexibility, and trust.

Equality, diversity, and inclusion

We put equality, diversity, and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they can contribute.

Accessibility

We want you to perform your best at every stage in the recruitment process. If you are disabled or need any support to enable you to apply or attend an interview, please contact us at reasonable.adjustments@mottmac.com and we will talk to you about how we can support you.

We offer some fantastic benefits including:

Health and wellbeing

• Private medical insurance for all UK colleagues.
• Health cash plan to support you with every day health costs and treatments.
• Access to Peppy, providing free support from menopause experts for all UK colleagues.
• A variety of wellbeing support is available through our comprehensive wellbeing program, including access for you and your family.
• Ability to flex your salary to opt into a wide range of health benefits, many of which can be extended to your family too.

Financial wellbeing

• We match employee pension contributions between 4.5% and 7%.
• Life assurance equal up to 4 x your basic salary, with an option to increase the level of cover to 6 x your salary.
• Our income protection scheme provides a financial benefit, as well as absence and return to work support due to long-term illness or injury.
• Flexible benefits, including increased life assurance cover, critical illness insurance, payroll saving and will writing.
• As an independently owned business we share the financial success of the business with all our colleagues in various ways including annual bonus schemes.

Lifestyle

• A minimum of 33-35 days holiday each year, inclusive of public holidays and dependent on level, with the ability to buy or sell leave through our flexible benefits programme.
• Holiday entitlement increased to a minimum of 35 days after 5 years’ service.
• Variety of employee saving schemes and discounts from high-street retailers.

Enhanced family and carers leave

• Enhanced family leave policies, including 26 weeks paid maternity and adoption leave, and two weeks paid paternity/partner leave.
• Our shared parental leave matches maternity leave meaning we pay up to 24 weeks at full pay.
• Up to five additional days leave are provided for those with significant caring responsibilities, two of which are paid.

Learning and development

• Primary annual professional institution subscription.
• A broad range of opportunities to enhance both technical and soft skills through mentoring, formal training, and self-development options.

Networks, communities, and social outcomes

• Join a wide range of groups including our Advanced Employee Networks which support our LGBTQ+, gender, race and ethnicity, disability, and parents/carers communities.
• Make a difference within our communities through our social outcomes.

Apply now, or for more information about our application process, click here.