Document Controller

Job Description

At Mott MacDonald, we trust our brilliant people to do brilliant things in engineering, management, and development services, supporting multisector project work in over 150 countries. As one of the largest employee-owned companies in the world, we pride ourselves on our ability to deliver exceptional outcomes through our network of 20,000+ talented consultants. With sustainability and innovation at the heart of all our sectors in North America, including, Buildings, Energy, Transportation, and Water.

We believe in empowering our people to excel, learn, and grow, offering diverse opportunities to contribute to career-defining work. Join us and be part of a collaborative environment where your ambitions are united with ours, and you can truly shape your story.

If you share that vision, even if you don’t meet every requirement listed, we’d still love to hear from you. We value potential and diverse perspectives as much as experience. Let’s explore how we can support your growth and help you take the next step in your career, while contributing to an exciting new chapter for Mott MacDonald in North America.

Mott MacDonald is seeking a detail-oriented and proactive Document Controller to join our Toronto office. This entry-level role is ideal for individuals passionate about document management and eager to grow within a dynamic project environment. The successful candidate will support the coordination, tracking, and quality assurance of project documentation, ensuring compliance with internal standards and client requirements.

Key Responsibilities:

• Managing incoming and outgoing documents, including tracking, distribution, and delivery.
• Working directly with project teams coordinating and transmitting deliverables to clients in a time-sensitive manner.
• Ensuring compliance with contractual and quality assurance requirements for document control.
• Troubleshoot and resolve document-related issues raised by project teams.
• Supporting continuous improvement by identifying and implementing process enhancements.
• Other duties as required to support project administration.

Candidate Requirements:

• Diploma or degree in Business Administration, Information Management, or a related field (preferred).
• 2–5 years of experience in a document control or administrative role.
• Familiarity with document control principles, including version control and retrieval systems.
• Strong organizational skills and a high degree of attention to detail.
• Excellent verbal and written communication and interpersonal skills.
• Proficiency in Microsoft Office (Outlook, Excel, Word and PowerPoint).
• Ability to manage multiple tasks across various projects.
• Knowledge and experience with SharePoint, Adobe Bluebeam and ProjectWise is an asset.

At Mott MacDonald, our employees have a stake and a voice in our business, providing them with a direct connection to our success through our personal and group performance bonuses.

Multiple factors such as qualifications, overall experience and position responsibilities will be used to determine the successful candidate's actual salary within the expected range.

The expected salary range for this position is from $76,000 - $93,000.

This posting is for an existing vacancy.

Collaboration at Our Core

At Mott MacDonald, we believe great ideas happen when we're together. Our hybrid approach centers on an in-office culture, with most of your time spent collaborating face-to-face and a minimum of three days per week in the office. We balance flexibility with connection, so you and your manager can choose how to meet client, team, and personal commitments.

We seek to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

We are an equal opportunity employer and are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). Mott MacDonald Canada Limited will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.