Executive Coordinator

Job Description

Job Description:

The Executive Coordinator executes general administrative duties for VPs and VPs-1. As these international executives travel extensively, the coordinator must be able to anticipate their needs with regard to scheduling travel and setting priorities, and maximize executives’ effectiveness by providing them with first rate administrative and organizational support.

What are we looking for?

• The role requires judgment, discretion, and diplomacy in dealing with at times highly sensitive and confidential material.

• This position requires strong initiative and a high level of energy and flexibility, as well as the ability to work independently, to multi-task, to establish and manage multiple priorities simultaneously and to be able to see projects through with limited guidance.

• The associate must be self-motivated with excellent organization skills and experience and must remain composed under pressure.

• Attention to detail is critical. The associate must be a fast learner and maintain a high level of professionalism at all times in a very fast paced and demanding environment.

  Ability to work in a team environment is required.

• We need a candidate with strong analytical background.

What will be your key responsibilities?

• Organize extensive and complicated travel itineraries from A to Z. Arrange visa in a timely and pro-active manner if needed.

• Manage complex calendars, set up Teams calls etc. Ensure communication is disseminated to all relevant parties. Screen inbox of executives for a pro-active approach.

• Process expense reports and maintain tax files for international executives. Ensure that policies and procedures are followed.

• Plan and deliver logistics and give on-site support for management meetings in an effective and impactful way.

What can you expect from Mars?

• Work with over 130,000 like-minded and talented Associates, all guided by The Five Principles.

• Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.

• Best-in-class learning and development support from day one, including access to our in-house Mars University.

• An industry competitive salary and benefits package, including company bonus.

Mars is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.