Executive Assistant - Sales

At least 3 years of experience in an executive assistant or administrative role is typically required.

What will be your key responsibilities?

• Maintain, organize, prioritize and resolve conflicts with the executive’s calendar by scheduling meetings, appointments, and travel arrangements.

• Prioritize and resolve conflicts regarding scheduling, ensuring the executive's time is efficiently utilized.

• Interface with leadership, internal staff, clients, key stakeholders, high-profile individuals, and important personal contacts.

• Manage incoming and outgoing communications based on Sr leader preferences and communication styles ensuring timely responses and follow-ups.

• Prepare and edit correspondence, reports, presentations, and other documents as needed.

• Arrange domestic and international travel – arrange flights, hotels & transfers.

• Plan and coordinate internal and external meeting logistics, conferences, meeting rooms, catering, and guest arrival arrangements.

• Attend meetings, take notes, and track action items.

• Event planning that includes hotel blocks, group transportation, property search, costs, meeting invites, negotiations and decision making.

• Assist with or lead specific projects and initiatives as directed by the executive, ensuring deadlines and objectives are met.

• Engage with planning and execution of the National Sales Meeting

• Assist with the preparation and tracking of budgets, expenses, and invoices.

• Process reimbursements and ensure adherence to company policies for financial matters.

• Collaborate with other administrative assistants, staff, and departments to ensure smooth workflow and efficiency.

What can you expect from Mars?

• Work with diverse and talented Associates, all guided by the Five Principles.

• Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.

• A strong focus on learning and development support from day one, including access to our in-house Mars University.

• An industry competitive salary and benefits package, including company bonus.

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The base pay range for this position at commencement of employment is between the range listed below, however, base pay offered may vary depending on multiple individualized factors, including but not limited to job-related knowledge, skills, and experience. The total compensation package for this position will include variable pay, medical and dental benefits, participation in 401k plan, and paid time off benefits. Details of participation in these benefit plans will be provided if an applicant receives an offer of employment.

The pay range listed is applicable to IL:USD 74,766.00 - USD 102,803.00