Executive Assistant

Job Description:

Title: Executive Assistant

Location: Franklin, TN

Workstyle: Onsite

Mars does not sponsor visas for this role. This position is not eligible for relocation benefits

The purpose of the Executive Assistant role is to provide the highest level of proactive and efficient support to the Pet Nutrition North American Leadership Team (PLT). The role is to serve as the executive’s trusted key support, facilitating cross-functional collaboration, ensuring that various teams work cohesively towards their common objectives. The incumbent must have a high level of attention to detail, excellent organizational skills, foresight, and the ability to effectively assist and collaborate with senior leaders and peers.

What will be your key responsibilities?

• Actively manage/maintain electronic calendars and arrange telephone/video conferences, meetings,
• and other appointments as requested while prioritizing key stakeholders and requests.
• Plan & execute detailed travel itineraries including all transportation, lodging, obtaining all
• necessary & travel documents.
• Give assistance to the functional senior leadership team by attending meetings and taking notes, owning deck completion deadlines or other administrative tasks that will allow the meeting to run smoothly.
• Plan executive and team events including contracting hotels, ground transportation, meeting facilities, caterers, restaurants, etc.
• Collate and organize the submission of expense reports through Concur.
• Additional duties as requested