Marine People Administrator

Job Description

At Maersk, we connect the world — and our seafarers are at the core of that mission. The Marine People Administrator plays a vital role in ensuring they receive seamless, high‑quality support throughout their journey with us.
As a Marine People Administrator, you will be the first and primary point of contact for all administrative processes related to our seafarers in East Europe. You will help deliver the moments that matter — from promotions and training to benefits, documentation, and exit processes — ensuring accuracy, compliance, and a world‑class people experience.
This role offers the opportunity to make a meaningful impact while developing your HR and maritime industry expertise in a global, collaborative environment committed to excellence, inclusion, and continuous improvement.

Key Responsibilities

Trusted Administrative Partner for Seafarers

• Serve as the first point of contact for all administrative matters under Marine People East Europe.
• Issue Seafarer Employment Agreements and ensure timely, compliant documentation.
• Support seafarers and their families with employment‑related queries, including NOK contact and family support.
• Manage country‑specific documentation requirements and marine benefits administration.

Driving Performance, Development & Talent Processes

• Coordinate performance management activities, including:
• Promotion pipeline reviews and follow‑up
• Disciplinary and PIP process coordination
• Support personal development and career guidance conversations.
• Identify training needs and execute required training in alignment with the talent strategy.
• Handle administrative tasks related to promotions and development.

Delivering Excellent HR Operations

• Execute end‑to‑end HR administration across all areas of responsibility.
• Manage exit processes and ensure smooth offboarding.
• Support payroll‑related escalations and queries.
• Ensure compliance with regulatory requirements and report to relevant authorities.
• Participate in the duty phone schedule and act as back‑up for colleagues when needed.
• Contribute to ad hoc projects and support the implementation of new systems.

Collaborating Across a Global Organization

• Work closely with internal stakeholders including:
• Marine People teams in East Europe, Asia, and the Philippines
• Crewing, Strategy, and Solutions teams
• Fleet Groups and Marine Standards
• Maintain strong relationships with external stakeholders such as local authorities and third‑party agents.
• Reinforce a culture of high performance and continuous improvement within the team.

Who We Are Looking For

You are a proactive, detail‑oriented HR or administrative professional who thrives in a fast‑paced, global environment. You bring structure, empathy, and a strong sense of ownership to your work, and you are motivated by supporting seafarers and ensuring operational excellence.
You bring:

• Strong communication skills — clear, accurate, and empathetic.
• Ability to manage multiple tasks simultaneously with a high level of accuracy.
• Analytical skills to review data and make informed recommendations.
• High integrity and the ability to maintain confidentiality.
• Experience or interest in HR processes and employee lifecycle management.
• Knowledge or willingness to learn about the international maritime industry.
• Excellent English and Romanian communication skills (written and spoken).
• A collaborative mindset and ability to work effectively across cultures and teams.
• A results‑oriented approach with the drive to meet deadlines.
• Commitment to inclusion, diversity, and team contribution.

Why Join Maersk

• Be part of a global leader in integrated logistics and maritime operations.
• Work in an inclusive, diverse, and international environment.
• Grow your career through continuous learning and professional development.
• Make a meaningful difference in the experience of our seafarers.
• Contribute to shaping the future of global trade and maritime people operations.

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing accommodationrequests@maersk.com.