Registered Training Organisation Administrator

Job Description

RTO Administrator

Job Location: Wagga RAAF Base – We offer a range of hybrid and flexible working arrangements, such as hybrid, flexibility and 9-day fortnight.

Who we are:

Join BAE Systems and you’ll be part of something bigger. As a valued member of our global colleague network, you’ll bring your unique skills and perspectives to help pioneer progress and protect what matters most. You’ll be trusted to play your part in delivering the advanced, technology-led defence, aerospace and security solutions of tomorrow – shaping a safer future, for all of us.

From the depths of the ocean, to the far reaches of space – there’s no limit to where a career at BAE Systems could take you.

Role Description:

Working with our Aircraft Sustainment and Training (AST) Business Unit, the Registered Training Organisation (RTO) Administrator will be responsible for providing support to staff and students for the Australian Defence Force Aviation Technical Training (ADF ATT) project.

This is a 12-month fixed term role.

Core Duties:

• Maintaining RTO compliance with Student information and record keeping IAW ASQA Guidelines (Standards 1 to 7)
• Maintaining excellent relationships with internal and external customers ensuring that agreed service levels are achieved and maintained and deadlines met
• Maintaining and managing assessment standards, processes and procedures to ensure compliance and integrity of BAES assessment process.
• Assist with Developing and implement processes and procedures as required to ensure currency validity, and continuous improvement
• Responding to student enquiries and act as point of contact in a customer facing environment
• Performing administration duties in relation to the BAE System Australia Registered Training Organisation (RTO) requirements as required
• Maintaining training records using the defined process
• Assisting with the training and development of team members and participate in identified professional development activities
• Other tasks as required

About You:

• The ability to work autonomously as well as part of a team
• Previous experience in a similar role
• Excellent customer relations skills for both internal and external customers
• Ability to recognise and discreetly handle sensitive matters and demonstrate integrity of the highest order
• The ability to prioritise and work effectively under tight deadlines whilst demonstrating the ability to multi-task and have effective time management skills
• People focused with a high level of written and oral communication skills
• Computer literacy, with intermediate knowledge of MS Suite
• As a Defence security clearance is required for this role, applicants must be Australian citizens and either possess or be eligible to obtain and maintain appropriate clearances

The Aircraft Sustainment and Training Program

At Royal Australian Air Force Base Wagga, BAE Systems delivers aviation technical training to Australian Defence Force (ADF) aircraft technicians. Our high-quality facility at Wagga Wagga in New South Wales provides students with access to aircraft and state of the art simulators. Our facility and program is recognised for delivering technicians of an exceptionally high standard.

Why BAE Systems?

Here you’ll build a career with purpose and limitless possibilities. With lifelong learning and meaningful work – this is a place where you can grow your career with confidence and be empowered to be your best. You’ll be recognised for your contribution and enjoy rewards tailored to what’s most important to you and your family – support for your financial and personal wellbeing, as well as a balanced lifestyle. In an environment embracing sustainable ways of working and with a strong sense of shared purpose, our supportive culture is a place you can feel you belong and proud of the difference you make.

A place where everyone can thrive

We’re committed to building an inclusive workplace where everyone feels valued and supported. We know that a diversity of backgrounds, perspectives and experiences strengthens our teams and is vital to the work we do.

We support our veteran community through VetNet Australia, along with initiatives such as Reserve Service Leave, a Veteran Mentoring Program, and partner-supported programs.

We welcome applications from all candidates and strongly encourage Aboriginal and Torres Strait Islander peoples to apply.

We are proud to be recognised as an employer of choice for women by WORK180 and recipients of the Benchmarcx Top Employer for Candidate Experience Excellence 2026. As members of the Circle Back Initiative, we commit to responding to every applicant.

If you require any reasonable adjustments during the recruitment process, please contact our recruitment team to discuss the support you may need. You can also connect with us via Careers and Employment.

Security statement

Please note, as a defence security clearance is required for this role, applicants must be Australian citizens and either possess or be eligible to obtain and maintain one. Further information regarding security clearances.