Assistant Company Secretary

Job Description

Job Title: Assistant Company Secretary

Location: Stirling Square, London: We offer a range of hybrid and flexible working arrangements – please speak to your recruiter about the options for this particular role.

Salary: Circa £80,000 + executive benefits

What you’ll be doing:

Subsidiary governance and ways of working

• Assist with the identification and enhancement of the governance processes, controls and ways of working within the secretariat team and review and where necessary draft BAE Systems subsidiary management policies and frameworks
• Support senior internal stakeholders with company secretarial matters, including governance best practice initiatives
• Day to day and project support on corporate authorities planning, overseeing projects or initiatives regarding subsidiaries such as the legal entity management system
• Organise and conduct subsidiary board meetings (where necessary) including drafting suitable proposals, producing minutes and communicating decisions to all those concerned with implementation /observance

Corporate Governance

• Assist on the provision of day to day corporate matters related to plc, when needed
• Draft briefing materials on proposed changes to the governance and regulatory landscape
• Support with ensuring that the department keeps pace with developing and emerging best practice, new legislation, regulatory and corporate governance developments
• Support the team in delivering corporate governance projects including Director Induction programmes and governance related training

General Matters

• Assisting colleagues with re-calibrating and reallocating workload as priorities change
• Counsel Directors and other Corporate Secretariat team members on corporate governance regulations and practice and appropriate Group policies and procedures and the interpretation of Articles of Association and implementation of corporate procedures
• Advise on Company Law affecting preparation of statutory accounts and reviewing Directors’ Reports and Accounts for compliance and accuracy

Your skills and experiences:

• Chartered Governance Institute (CGI or equivalent) qualified with proven post-qualification experience in a corporate secretariat function (experience working with a plc is an advantage)
• Thorough knowledge of Companies Act 2006 and all ancillary regulations along with company secretarial practices and procedures
• In-depth understanding of relevant regulations, including Disclosure Guidance & Transparency Rules, Listed Rules, UK Governance Code, EU Market Abuse Regulation and Shareholder Rights Directive would be beneficial
• Good knowledge of Blueprint/GEMS and Microsoft Office
• Ability to think strategically and commercially, whilst balancing business needs and constraints

Benefits:

You’ll receive benefits including a competitive pension scheme, enhanced annual leave allowance and a Company contributed Share Incentive Plan. You’ll also have access to additional benefits such as flexible working, an employee assistance programme, Cycle2work and employee discounts – you may also be eligible for an annual incentive

The Legal Team:

This role sits within our Head Office Legal function reporting into the Senior Assistant Company Secretary. You will be supporting various BAE Systems key stakeholders up to board level, in a role where every day is different!

The role offers a broad range of company secretarial duties and provides the opportunity to help evolve ways of working across the team. Additionally, there are opportunities for exposure to exciting projects across our business along with a lot of scope to develop your career. The position would suit a professional individual who has proven experience dealing with senior executives.

Why BAE Systems?

This is a place where you’ll be able to make a real difference. You’ll be part of an inclusive culture that values diversity, rewards integrity, and merit, and where you’ll be empowered to fulfil your potential. We welcome candidates from all backgrounds and particularly from sections of the community who are currently underrepresented within our industry, including women, ethnic minorities, people with disabilities and LGBTQ+ individuals. We also want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments.

Please be aware that many roles working for BAE Systems will be subject to both security and export control restrictions. These restrictions mean that factors including your nationality, any previous nationalities you have held, and your place of birth may limit those roles you can perform for the organisation.

Closing Date: 5th August 2024

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

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