Personal Assistant

Job Description

Company Description

We’re ASOS, the online retailer for fashion lovers all around the world.

We exist to give our customers the confidence to be whoever they want to be, and that goes for our people too. At ASOS, you’re free to be your true self without judgement, and channel your creativity into a platform used by millions.

But how are we showing up? We’re proud members of Inclusive Companies, are Disability Confident Committed and have signed the Business in the Community Race at Work Charter and we placed 8th in the Inclusive Top 50 Companies Employer list.

Everyone needs some help showing up as their best self. Let our Talent team know if you need any adjustments throughout the process in whatever way works best for you.

Job Description

We are recruiting a PA to provide effective and efficient support to Directors within ASOS (typically 4). ASOS is incredibly fast paced, and your role as PA will play an integral part in helping leadership deliver the most exciting and relevant fashion to our customers across the world.

This role will be based in our Camden (London) Head Office, you can expect to be in the office 3 days per week. Due to the nature of supporting our Directors we do look for flexibility on this where needed.

You are an extension of the Directors you support. Responsibilities include but are not limited to:

• Proactive management and organisation of multiple diaries. Ensuring rooms are booked, calls are set-up correctly, and the diary meets the expectations of the Directors. Anticipating their needs and relieving them of administration/co-ordination duties
• Meet and greet guests on behalf of your directors, offering hospitality
• Supporting with leadership meetings and away days – assisting with agenda, PowerPoint decks, taking minutes and tracking actions
• Inbox management. Including responding to emails on your Director’s behalf as and when required. Appropriately handling confidential information
• Supporting with the scheduling and organisation of workshops/business reviews
• Liaising with external partners in a professional and efficient manner
• The management of all expenses for the Directors, including approvals
• Raising and managing POs
• Co-ordinating, organising and booking travel (UK and International)
• Creating briefing documents for meetings, including reports, PowerPoint presentations, Excel spreadsheets
• Work collaboratively and form relationships with PAs and colleagues from other functions in the business to support with your day-to-day role
• To be the eyes and ears of the department and a reliable central point of contact for your Director’s leadership teams
• Shared cover with the other PAs when on annual leave
• Supporting our culture by championing Diversity, Equity & Inclusion strategies
• You will report directly into a department Director and have a dotted line into the EA of the business area to ensure operational effectiveness

Qualifications

ASOS is looking to employ a confident and dynamic individual with the ability to proactively manage multiple Directors’ diaries while consistently remaining one step ahead. Candidates must be highly motivated with the ability to juggle multiple tasks while working in a demanding (but fun and creative!) environment.

• An experienced PA who has supported multiple individuals at Director level
• A confident multi-tasker with the ability to remain calm under pressure and deal with sensitive/confidential topics
• A proactive self-starter who enjoys working collaboratively as part of a team
• Excellent organisational and communication skills with strong attention detail
• Proficient in Microsoft programmes, in particular: Outlook, Teams, SharePoint, PowerPoint

Additional Information

BeneFITS’

• Employee discount (hello ASOS discount!)
• Employee sample sales
• 25 days paid annual leave + an extra celebration day for a special moment
• Private medical care scheme
• Fixed Annual Payment in addition to your salary each year, it's just an extra thank you from us
• Opportunity for personalised learning and in-the-moment experiences that enable you to thrive and excel in your role

Why take our word for it? Search #InsideASOS on our socials to see what life at ASOS is like.