Assistant to Corporate Secretary (f/m)

Job Description:

Take off with Airbus Helicopters!

Airbus Helicopters is looking for an Assistant to the Corporate Secretary (m/f) to join the Corporate Secretary Department based in Marignane, France.

Join us to shape the future of aeronautics and help protect lives during missions accomplished thanks to our helicopters.

The Marignane site, the 3rd largest industrial site in France, near Marseille and Aix-en-Provence, is undergoing a deep transformation to offer a high-tech, inclusive, and environmentally friendly working environment.

You will have a unique professional experience, at the heart of the manufacturing of our helicopters.

To learn more about our site and our activities: Airbus Helicopters - Marignane

Your future missions:

By joining our team, you will participate in different missions, all focused on supporting the Corporate Secretary and Executive Committee . Together, we will contribute to the activity of the Corporate Secretary Department by ensuring operational excellence and seamless coordination at the highest level of the company .

Your main missions will be:

• Excom & DBR Meetings Preparation: Support preparation, schedule periodic meetings/Gembas, propose agendas, and prepare Minutes of Meeting (MoM) . Manage the follow-up of actions and maintain a strong link with the Group/AH CEO offices and Executive Assistants to facilitate logistics in Marignane .
  
• Complex Agenda & Logistics Management: Prioritize requests, collect information for decision-making, and manage schedule conflicts in a fast-paced environment . Handle daily, fast-changing logistical questions, including travel arrangements, hotel bookings, and expense management .
  
• Team & Committee Coordination: Organize EK team meetings, monthly Forum Com meetings with Protocol/Communication, and periodic Public Affairs meetings (including a yearly workshop) . Act as a facilitator to contribute to positive working relationships within the department .
  
• Stakeholder Interface: Act as the primary interface for internal and external stakeholders, ensuring smooth and highly professional communication . Enforce absolute confidentiality and discretion, which are mandatory given the sensitive nature of the Excom topics .
  
• Office Administration & Archiving: Handle Click&Buy purchase orders, supplier relationships, access clearances, and general office administrative support . Manage digital data storage and ensure the secure archiving of Corporate Secretary documentation .
  

Your profile:

• Significant experience as a Personal Assistant, ideally at Top Management / Executive level .
  
• Agility with the Google Suite Workspace and internal booking tools . A strong curiosity for Artificial Intelligence and how to apply it to administrative efficiency is highly valued .
  
• Soft skills: Excellent priority management, ability to take a step back, and ability to structure work autonomously .
  
• Competencies: High level of service orientation, anticipation & pro-activity, force of proposal, availability & flexibility, listening skills, team spirit, and a problem-welcoming mindset .
  
• Languages: Advanced level of English and French is mandatory .
  

3 Reasons to join us:

Our Values : Six essential values form the core of our company. Defined for employees by employees, our Airbus values shape the DNA of our business, reflecting the unique mix of qualities found in each member of our global family.

Inclusion and diversity : We foster an inclusive and rewarding work environment, where everyone's diversity is valued and respected. An inclusive and diverse workforce is the engine of innovation at Airbus. It makes us unique and contributes to better problem-solving.

Compensation and benefits :

At Airbus, we build the future together and your success is our priority. Expect a global, competitive, and transparent compensation package (including salaries, bonuses, profit-sharing, participation, and preferred share ownership plan), designed to reward the impact and performance you bring, both individually and collectively.

We invest in your complete well-being: professional development (training, mentoring, international mobility), health coverage, retirement, and a commitment to a supported work-life balance (parental support, flexibility).

And for your daily life, benefits that make a difference:

• A dynamic CSE (Social and Economic Committee) offering many advantages (company restaurant, children's leisure center, associations and sports complex, travel allowances, etc.).
  
• Transport facilities: Take advantage of our company shuttles or the reimbursement of your annual transport pass.
  

Our recruitment process:

• Apply online.
  
• Analysis of your application by the recruitment department.
  
• Our positions require a security clearance, complete the questionnaire that will be sent to you.
  
• Conduct recruitment interviews: HR interview and technical interview with your future manager.
  
• Receive the job offer!
  

Ready to take off? Give a new dimension to your career by applying online now!

#LI-EM1

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company:
Airbus Helicopters SAS

Employment Type:
Permanent
-------
Classe Emploi (France): Classe E10

Experience Level:
Professional

Job Family:
Administration / Documentation

By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.
Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to emsom@airbus.com .

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.