Administrative Assistant - MS (Quality & Civil Programs)

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Job Description:

Airbus Helicopters is looking for an Administrative Assistant join our team based in Columbus, MS . In this challenging and rewarding role, you will perform administrative functions and provide support to coordinate the day-to-day correspondence, travel, schedule and activities for the VPs of our Quality and Civil Programs. You will coordinate and prioritize calendars, interact with other departments, vendors, internal and external customers, all while providing exceptional customer service.

Meet the team:

From building to servicing the next generation of aerospace, our team focuses on quality, productivity and efficiency. We ensure the highest quality of care and safety is built into each aircraft we assemble and maintain. Our team members make it happen.

Your working environment:

On the eastern border of Mississippi you’ll find Columbus, home to our Helicopter manufacturing and assembly lines and Center of Excellence for the entire North America region. It’s here that we produce the UH-72A Lakota Helicopters for the U.S. Army in addition to the H-125 aircraft for civil and commercial customers.

How we care for you :

• Financial Rewards: Competitive base salary, incentive compensation which may include profit sharing schemes, retirement savings plan and the ability to participate in an Employee Stock Ownership Plan (“ESOP”)
  
• Work/Life Balance: Paid time off including personal time, holidays and a generous paid parental leave program.
  
• Health & Welfare: Comprehensive insurance coverage including medical (traditional and high-deductible health plans), prescription, dental, vision, life, disability, Employee Assistance Plan (“EAP”) and other supplemental benefit coverages.
  
• Individual Development: Upskilling and development opportunities through our global Leadership University, including unlimited access to 10,000+ e-learning courses focusing on ways to develop your employability, certifications, career path as well as the opportunity to participate in accelerated development programmes and both national and international mobility.
  

Your Challenges:

Administrative: 100%

• Handling incoming telephone calls
  
• Coordinate and book travel
  
• Preparing, submitting and tracking expense reports and reconciling them against credit card statements
  
• Assisting in the proper distribution of budget by coding invoices for payment
  
• Create purchase requests and follow-up
  
• Coordinate meeting rooms and call-in numbers
  
• Compiling data, preparing reports and distributing as necessary (including Weekly Report)
  
• Composing correspondence
  
• Research/code invoices in SAP
  
• Submit Gifts & Hospitality applications
  
• Order meals for deliveries
  
• Creating/assisting in the creation of presentations
  
• Handling internal department and inter-departmental coordination
  
• Responding to routine e-mail requests as necessary and ensuring attention to urgent items
  
• Coordinating various communication tools and activities within the department and with other departments
  
• Performing research as necessary
  
• Preparing check requests as necessary
  
• Scheduling meetings, etc., with other Airbus Helicopter departments and personnel within AHI as required
  
• Maintaining contacts in database
  
• Assisting in the maintenance of department filing systems
  
• Ordering and maintaining office supply inventory
  

Additional Responsibilities:

• Other duties as assigned
  

Your Boarding Pass:

• High School degree or equivalent
  
• Must have three (3)+ years' of relative administrative experience.
  
• Proficiency in MS Office: Outlook, Excel, PowerPoint, Word
  
• Must have proficiency in G-Suite
  
• Ability to communicate effectively, verbally and in written form, and speak and hear clearly during telephone conversations
  with internal and external customers (English)
  
• 10% Domestic and International travel
  
• Authorized to work in the US
  

Preferred Education/Skills:

• Some college (2 years) or equivalent
  
• Proficient with Concur, SharePoint, SAP
  

Physical Requirements:

• Onsite or remote: 90% Onsite
• Vision: able to see and read computer screens and other electronic equipment with screens, able to read documents,
• reports and engineering drawings.
• Hearing: able to participate in conversations in person and via teleconference or phone and to hear sounds on the
• production floor including safety warnings or alarms.
• Speaking: able to speak in conversations and meetings, deliver information and participate in communications.
• Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using
• electronic identification card to enter building floors and internal doors): able to operate most office and personal
• electronic equipment and some tools including production tools such as hydraulic lifts.
• Carrying: able to carry documents, tools, drawings, electronic equipment up to 25lbs/11kgs.
• Lifting: able to lift documents, tools, drawings, electronic equipment up to 25lbs/11kgs.
• Pushing / Pulling: able to push and pull small office furniture and some equipment and tools.
• Sitting: able to sit for long periods of time in meetings, working on the computer.
• Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving.
• Standing: able to stand for discussions in offices or on the production floor.
• Travel: able to travel independently and at short notice.
• Walking (include routine walking such as to a shared printer to retrieve documents): able to walk through office and
• production areas including uneven surfaces.
• Personal Protective Equipment required: Required PPE includes, but is not limited to, Safety Shoes, Safety Glasses, Hearing
• Protection, Respirators/Masks, and/or Protective Gloves as required by site and/or customer site
• Administrative position only PPE required: Steel-toed shoes are required for all shop floor visits, appropriate hearing/eye
• protection may also be required when visiting the shop floor.

Take your career to a new level and apply online now.

A full job description will be provided to candidates who progress to the interview stage or any candidate upon request.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company:
Airbus Helicopters, Inc.

Employment Type:
US - Direct Hire

Experience Level:
Professional

Remote Type:
On-site

Job Family:
Administration / Documentation
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Job Posting End Date: 04.26.2025

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Airbus provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. In addition to federal law requirements, Airbus complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, demotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits and training. Airbus expressly prohibits any form of workplace harassment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. As a matter of policy, Airbus does not sponsor visas for US positions unless specified. Only applicants with current work authorization will be considered. Airbus does not offer tenured or guaranteed employment. Employment with Airbus is at will, meaning either the company or the employee can terminate the employment relationship at any time, with or without cause, with or without notice. Airbus reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.

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