Flexa
tms • London

Associate / Junior Digital Project Manager

Employment type:  Full time

1–2 days/week at home

Core hours 10–4

Dog friendly

Job Description

If you are interested in this role please reach out to emma.dearden@tmsw.com

ABOUT US

tms unites technology,
marketing and sourcing to drive transformational change for the
world’s leading brands. With 1000+ employees across 26 countries, we
offer an impressive range of solutions — from inspiration and innovation to
category management and delivery. Most importantly, we're a place
where you can achieve great things, and be recognized as the best.​

Our parent company, HAVI,
is a global, privately held company that delivers expertise and experience
across analytics, packaging, sourcing, supply chain, and logistics.
Together, we unlock potential in our shared talent, more
career opportunities and benefits, and an elevated service for our clients
— which include the likes of McDonald’s, T-Mobile, O2 and adidas — as well
as their customers. ​

Check out our latest and
greatest work, from Happy Meals and reusable packaging to adidas immersive
experiences, digital campaigns, and more: https://vimeo.com/manage/videos/792991243 

Learn how we're bringing
together technology, marketing, and sourcing to transform brands through
"The Power of And": https://vimeo.com/792991410

tms is a place where
brilliant people are better together. Discover what life is like at a company
where you can achieve great things and feel like you truly belong. https://vimeo.com/841244881?share=copy

WHAT MATTERS THE MOST

Breakthrough,
business-driving ideas come from extraordinary people with the freedom to be
their most authentic selves at work. And we know authenticity and
diversity — critical elements of our business — can only be realized when we
create access and equity for all. We foster a culture of inclusion and
belonging and aspire to be ever-evolving, always growing and listening.​

If you want your ideas to
be heard and to contribute to a culture of inclusion and authenticity, bring us
your voice!

WHAT YOU WILL BRING TO THE AGENCY

You have the undeniable
ambition and relentless energy to help deliver the world’s largest promotions
for some of the world’s most recognized brands. You’re an organizer and
exceptional driver of tasks committed to moving projects forward in the face of
evolving scope and numerous dependencies under tight deadlines. You easily garner
trust across teams, communicate consistently and effectively to ensure everyone
is up to speed while identifying and escalating blockers accordingly. You love
a challenge and, most importantly, you’re open to learning and growing with the
agency.

RESPONSIBILITIES

Working with numerous
cross functional teams, clients, partners and vendors, this role requires
strong organisational and communication skills in managing timings and the
deliverables within those timelines. This role ensures teams are aligned to process
and serves as a first line of defense for ensuring requirements are gathered,
documented and adhered to from actual development build.

Digging deeper on the details

·      
Supports Project Managers and Sr Project Managers on large scale programs
and acts as digital delivery lead on medium/small activations

·      
Act as the central point between internal cross teams, managing necessary
inputs/approvals from applicable teams (e.g. Account, Creative, Analytics,
Legal, Strategy, Security, Promo Ops, etc.)

·      
Assists Project Manager and Sr. Project Managers in building out project
timelines based on internal and external inputs

·      
Document and prioritise workflow across the project team (strategy,
creative, technology, analytics, legal, security, external vendors, etc.)

·      
Documents and manages project requirements, such as business requirements
and partner requirements

·      
Works within technical agile process to review user stories written by the
business analyst and prioritises sprint work in Jira through ticket backlog

·      
Manage and steer project processes, ensuring on-time and on-budget
delivery

·      
Help team prepare concepts, documents and program information such as
client reviews, legal reviews, security reviews, etc.

·      
Monitor and provide timely status updates to the team regarding project
progress against proposed plans including timelines, build status, quality
criteria, and risk management

·      
Provides Project Manager and Sr. Project Managers with administrative
support on issuing Purchase Orders, budget tracking, pulling burn reports

·      
Work with Project Manager and Sr. Project Managers to manage and control
project scope and the change management process

·      
Act as an internal quality control check for the program(s), for accuracy
and ensuring it meets client requirements and standard methodologies. This
includes quality control checks of creative and beta sites

SKILLS AND EXPERIENCE WE WOULD LIKE YOU TO HAVE

·      
2+ years in digital project management in an agency environment

·      
Understanding of how digital programs and experiences are implemented(i.e.,
mobile applications (Android and iOS), large-scale promotions/sweepstakes, and
social media executions is preferrable)

·      
Experience with creating technical documentation (such as user stories
and/or acceptance criteria)

·      
Execution of small programs (e.g., Social sweepstakes, App sweepstakes)
and supporting Producer/Snr Producers/PMs on Medium/Large executions.

·      
Highly collaborative, able to successfully interact with clients and work
lockstep with cross functional teams to deliver project deliverables

·      
Comfortable working with UX/UI and technology resources

·      
Must be familiar with project management software such as Confluence,
Jira, Smartsheet, Teams, Slack, etc.

·      
Ability to manage multiple programs

·      
Able to present complex ideas clearly

·      
Strong interpersonal skills with an ability to build trust and develop
relationships

·      
Digitally savvy; Unafraid to dive into new platforms and acquire new
knowledge

Company benefits

Open to part-time employees
Teambuilding days
Company shutdown periods – Christmas Shutdown Period
25 days annual leave + bank holidays
Dog friendly office
Open to part time work for some roles
Summer hours
Early finish Fridays
Mental health days
Season ticket loan
Cycle to work scheme
Meditation space
Fully stocked snack cupboard
Annual bonus
Life assurance
Employee assistance programme
Lunch and learns
Location
85%
Employees are very happy with their working location freedom
Hours
79%
Employees are largely happy with the flexibility in the hours they work
Benefits
70%
Employees are largely happy with the benefits their company offers
Work-life balance
67%
Employees feel that they can switch off quite easily from work
Role modelling
78%
Employees feel that most people work flexibly
Autonomy
81%
Employees feel they have complete autonomy over getting their work done

Additional employee ratings
(these do not contribute to the FlexScore®)

Diversity
71%
Employees feel that the diversity is good and there are continued efforts to improve it
Inclusion
74%
Employees feel that the culture supports equity and inclusivity well
Culture
78%
Employees enjoy the working environment
Mission
73%
Employees feel quite excited about the company mission
Salary
67%
Employees feel that their salary is good and matches the value they bring

Working at tms

Company employees

374

Gender diversity (male:female)

42% Male 58% Female

Office locations

London, Duisburg, Paris, Munich, Chicago, Hong Kong, Seattle, Shangai, Singapore, Tokyo, Beirut.

Hiring Countries

Canada
China
France
Germany
Hong Kong
Japan
Lebanon
Poland
Portugal
Singapore
Spain
United Kingdom
United States

Awards & Achievements

Most flexible companies

Most flexible companies

Flexa100 2024