Document Controller

Job Description

Mott MacDonald

We’re a global engineering, management, and development consultancy.
Our purpose is to improve society by considering social outcomes in everything we do, relentlessly focusing on excellence and digital innovation, transforming our clients’ businesses, our communities and employee opportunities.

A fundamental part of this is respecting each person’s differences and striving to meet their needs.

We are proud to be a one of Glassdoor’s top employers to work for in the UK, as well as being recognised as a Top Inclusive Company in the UK.

Our values: Progress, Respect, Integrity, Drive, Excellence.

Due to continued growth, our Power, Process and Nuclear division is recruiting a Document Controller to support our technical delivery teams across a range of projects, varying in scale and complexity in the Energy Sector.

We are seeking an enthusiastic Document Controller with the willingness to learn all aspects of document management and potentially get involved in other project admin support. You will be required to work independently using web-based document management platforms, maintaining accurate records, and using template document controls on large projects. As an experienced Document Controller, you will be responsible for maintaining and controlling all project documentation from the project team and associates. This is a key role and it’s vital in ensuring that the team is using the latest versions of all documents to enable our work to be accurate, consistent, and delivered on time to our client.

The key requirements of this role include:

• Administrating the projects common data environment Providing training on the projects common data environment
• Producing training material for end users
• Providing system support Reporting on user accounts and system usage
• Supporting the Information Management Lead with testing systems to use for project production environments
• Assisting with migration activities Ensure that a 24-hour access request processing turn-around time is achieved and maintained.

Key criteria:

• Experience of large and complex projects
• Demonstrable professional experience IT literacy (Microsoft Word, Excel and Access, pdf documentation) and good keyboard skills are crucial for the role
• Excellent spoken and written communication skills
• Confidence in presenting to and speaking to stakeholders
• Commitment to continuous professional development.

Desirable:

• Experience of project delivery using ISO 19650 processes
• Knowledge of AEC content management systems such as SharePoint, Business Collaborator or ProjectWise
• Knowledge of BIM toolsets from key vendors (e.g. Autodesk, Bentley, Aveva).

Due to the sensitivity of projects, all candidates must be eligible to apply for and obtain UK Security Clearance. #LI-NM1

UK Immigration

Mott MacDonald Ltd. are not currently offering sponsorship to candidates under the Skilled Worker visa route in the UK. This decision is as a consequence of the changes made to the Skilled Worker route by the UK Government in April 2024. We continue to welcome applications from candidates who are eligible for alternative immigration routes in the UK, that do not require sponsorship as a Skilled Worker now or in future.

Equality, diversity, and inclusion

We put equality, diversity, and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they can contribute.

Accessibility

We want you to perform your best at every stage in the recruitment process. If you are disabled or need any support to enable you to apply or attend an interview, please contact us at reasonable.adjustments@mottmac.com and we will talk to you about how we can support you.

Agile working

Happy to talk Flexible Working and how we can support your responsibilities beyond the workplace.

We offer some fantastic benefits including:

Health and wellbeing

• Private medical insurance for all UK colleagues.
• Health cash plan to support you with every day health costs and treatments.
• Access to Peppy, providing free support from menopause experts for all UK colleagues.
• A variety of wellbeing support is available through our comprehensive wellbeing program, including access for you and your family.
• Ability to flex your salary to opt into a wide range of health benefits, many of which can be extended to your family too.

Financial wellbeing

• We match employee pension contributions between 4.5% and 7%.
• Life assurance equal up to 4 x your basic salary, with an option to increase the level of cover to 6 x your salary.
• Our income protection scheme provides a financial benefit, as well as absence and return to work support due to long-term illness or injury.
• Flexible benefits, including increased life assurance cover, critical illness insurance, payroll saving and will writing.
• As an independently owned business we share the financial success of the business with all our colleagues in various ways including annual bonus schemes.

Lifestyle

• A minimum of 33-35 days holiday each year, inclusive of public holidays and dependent on level, with the ability to buy or sell leave through our flexible benefits programme.
• Holiday entitlement increased to a minimum of 35 days after 5 years’ service.
• Variety of employee saving schemes and discounts from high-street retailers.

Enhanced family and carers leave

• Enhanced family leave policies, including 26 weeks paid maternity and adoption leave, and two weeks paid paternity/partner leave.
• Our shared parental leave matches maternity leave meaning we pay up to 24 weeks at full pay.
• Up to five additional days leave are provided for those with significant caring responsibilities, two of which are paid.

Learning and development

• Primary annual professional institution subscription.
• A broad range of opportunities to enhance both technical and soft skills through mentoring, formal training, and self-development options.

Networks, communities, and social outcomes

• Join a wide range of groups including our Advanced Employee Networks which support our LGBTQ+, gender, race and ethnicity, disability, and parents/carers communities.
• Make a difference within our communities through our social outcomes.

Apply now, or for more information about our application process, click here.